A/R Accounting Clerk

Published July 9th, 2024

RESPONSIBILITIES

The incumbent may be required to perform all, or a combination of the following essential functions as determined by business necessities: · Reconciliation of general ledger accounts including but not limited to Accounts Receivable-Other, A/R Starter Kits, A/R Consultant Balances, and various other receivable accounts, as well as other prepaid and reserve accounts monthly. · Accounts Receivable – Unprocessed cash and Unprocessed checks reconciled to the general ledger. · Prepare and review entries for daily, weekly, and monthly activity (i.e. Weekly deposit, Commission Clearing, Allow for Doubtful Accts, Bad Debt Reserve). Update analysis files to track write-off reserves. Compare write-off detail to determine the percentage of debt based on adjustment types. · Review consultant account balances and initiate appropriate action to ensure adherence to company’s policy and procedures by monitoring accounts and collection letters such as Excessive Negative Balance Letter #s 1, 2 & 3, and 8 & 12 Week Inactive Letters. · Resolving emails from Customer Service Department relating to field calls. Removing credit codes for balance paid in full or applying codes as needed. In addition, to supporting Customer Service on company and credit related policies. · Process stop payments and reissue commission checks. Log and re-mail return checks and prepare commission adjustments for reissued checks and direct deposit returns. Upload weekly voided checks to general ledger. · Review and resolve credit holds related to the processing of new consultant applications or allowing payment terms on orders by removing or changing credit codes. · Reconcile monthly sales journals to general ledger. Generate weekly shipment journals and store files electronically. · Prepare credit analysis on the 8 & 12 week letters, payment on collection accounts, review daily and weekly cancellations for accuracy, profit statements and check counts to determine mail opted out. · Review credit card payments on Thursday nights to make sure the commission run did not deduct the payment amount in addition to credit card charged. · Setup/Remove Levy and Recurring adjustments on consultant’s accounts in Prowess. · Other Duties as Assigned.

REQUIRMENTS
 

  • Degree a plus
  • 1+ years’ experience
  • Strong accounting (A/P & A/R) and reconciliation to G/L experience
  • Advanced excel skills (formula’s, pivot tables, filtering, data mining)
  • Understanding of debits and credits
  • Understanding of financial systems
  • Quick learner
  • Organizational skills
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