Accounts Payable Administrator

Published May 8th, 2024

[HYBRID 2 days/week in office, after on-site initial training 2-4 weeks]


Reporting to and collaborating with the Manager, Finance Support, responsible for performing standard data entry and basic transactional support for Accounts Payable operations within the Financial Operations Center

  • Reviews and processes for payment standard and non-standard (non-complex) purchase orders, invoices, statements, vouchers, annuities, garnishments, and/or other payment requests, as appropriate, for a specified operating unit or client group, ensuring accurate documentation and compliance with System protocols and other relevant regulations and contractual requirements.
  • Reconciles original invoices, payments, and credit memos to purchase orders or payment requests and determines appropriate payment schedule, making modifications if necessary.
  • Verifies and enters accounts payable data into system of records.
  • Processes and adjusts bills and invoices, accruals, and payments, posts payment to appropriate vendors and/or agencies.
  • Identifies and addresses typical errors, issues, and other discrepancies regarding payments and provides resolution of administrative problems and inquiries, if needed; works in partnership with departments, Procurement, etc.
  • Maintains logs, enters and balances account data, and generates standard summaries and reports as required.
  • Handles the resolution of standard account discrepancies and procedural inquiries as required.
  • Handles, routes, and processes sensitive and confidential documents and other information utilizing professional judgement and discretion and following relevant protocols.
  • Maintains knowledge of  systems, policies, and procedures related to accounts payable operations and adheres to established standards and protocols for managing workstreams.
  • Provides customer service to both internal departments across all campuses and also to external customers of those departments.
  • Assist with the check run and preparing checks for mail.
  • Performs related duties, as assigned


  • High school diploma or equivalent required
  • 1 or more year(s) of professional experience related to accounting, accounts payable, or finance; completed degrees and/or relevant certificates may be substituted for experience, if applicable
  • Ability to interact with standard technology platforms (e.g., word processing, data entry, email, internet browsing, etc.)
  • Capacity to quickly learn navigation of an automated accounting system
  • Knowledge of basic mathematics and problem-solving skills
  • Ability to interpret and work with typical financial data, perform basic calculations, and draw conclusions where necessary
  • Ability to understand and interpret typical vendor invoices, statements, and other standard requests for payment
  • Attention to detail and accuracy
  • Ability to communicate clearly, concisely, accurately, and professionally, both verbally and in writing
  • Strong interpersonal skills and desire to work in a collaborative environment with System and institutional leaders, as well as colleagues in other financial affairs departments
  • Openness to 360-degree feedback and desire to learn and grow continuously

Additional Information:

  • Start ASAP; through end of calendar year, with possibility of temp to perm
  • Hours/Schedule: 40 hrs/week; 8am-4pm
  • Hybrid – 1-2 days per week in office after initial training period which would need to be in office in Concord


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