Accounts Payable Analyst

Published June 24th, 2024

Accounts Payable Analyst

Overview

In this role, you will be a member of our diverse group services team which houses human resources, accounting/finance, marketing, business development, IT, and administration. We are not your average ‘overhead’ department — instead, we build and implement creative strategies that are in line with business objectives while providing best-in-class support to the company at large… and we do so proudly!
We are currently looking for a dedicated Accounts Payable Analyst for our Westport, CT office. If you are seeking a position with an industry leader, and a role with strong opportunity for future advancement, this is the opportunity for you!

Responsibilities

  • Receive, verify and approve invoices for payment.
  • Prepare invoice deduction notices, as necessary.
  • Answer vendor inquiries.
  • Work with vendors to resolve any issues and discrepancies.
  • Identify and correct all invoice discrepancies, making sure correct rates are billed and verifying that all required
  • supporting documents accompany each invoice.
  • Analyze vendor accounts and negotiate extended terms with vendors when necessary.
  • Prepare accounts payable checks and ensure timely payment.
  • Release invoices ready for payment
  • Match checks with vendor invoices.
  • Print all accounts payable reports and maintain all accounts payable files.
  • Work with and maintain positive vendor relationships.
  • Reconciliation of accounts.
  • Follow established procedures for processing receipts, cash etc.
  • Process adjustments.
  • Reconcile General contractor’s escrow bank statements
  • Provided assistance to Financial Analyst in reconciling funds drawdown.
  • Update funds drawdown spreadsheets and log sheets for different types of funding.
  • Process and enter monthly funds drawdown journal entries into Costpoint (Pass on this?)
  • Assist in processing of general contractor’s payment analysis.
  • Enter and maintain Invoice Log for daily incoming-invoices.
  • Encumber contracts, task orders, and purchase orders into Costpoint if needed.
  • Perform other duties that are reasonably associated with the above essential functions and additional duties assigned by supervisor (i.e., journal entries, bank deposits, accruals, etc.)

Qualifications

  • Bachelor’s Degree in Accounting or Finance, or equivalent experience, is preferred. A combination of education and work experience will also be considered in lieu of degree.
  • 2+ years’ experience in a related position is required. Experience in the service or construction industry is preferred.
  • Ability to perform at high levels in a fast paced, ever-changing work environment.
  • Ability to anticipate work needs and follow through with minimum direction.
  • Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.
  • Intermediate knowledge of Windows, Word, PowerPoint, and Outlook.
  • Intermediate to advanced skill level with Excel.
  • Current experience with a fully integrated financial system such as MAS200, Great Plains or Deltek.
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