Accounts Payable Manager

Published June 24th, 2024

Overview

In this role, you will be a member of our diverse group services team which houses human resources, accounting/finance, marketing, business development, IT, and administration. We are not your average ‘overhead’ department — instead, we build and implement creative strategies that are in line with business objectives while providing best-in-class support to the company at large… and we do so proudly!
We are currently looking for a dedicated Accounts Payable Manager for our Westport, CT office. This position is an integral part of the accounting team and assists in maintaining and providing timely and accurate financial statements in adherence with GAAP and ensuring company compliance with federal and state tax agencies.

Responsibilities

  • Ensure invoices are coded accurately.
  • Ensuring timely payments of vendor invoices and expense vouchers and maintaining accurate records and control reports.
  • Managing the full-cycle accounts payable process including monthly, quarterly, and annual reporting and audit.
  • Supervising, coaching, and training a team of three on procedures, controls, and issue resolutions.
  • Monitor processes and staff assuring completeness of transactions processed and compliance with Company Policies, such as Fixed Asset Capitalization and Prepaid Expenses.
  • Managing escalated issues with vendors and internal company personnel, handling with tact and diplomacy.
  • Overseeing vendor statement reconciliations including the research and timely resolution of discrepancies.
  • Maintaining vendor relationships.
  • Working with accounting leadership to schedule and approve weekly payments on outstanding invoices.
  • Taking ownership of the year-end 1099 reporting process to ensure compliance and adherence to tax regulations.
  • Manage Monthly AP Close process.
  • Reconcile AP Sub-ledger to general ledger monthly.
  • Participate in the Monthly Accounting Close.
  • Developing, implementing, and maintaining systems, procedures, and policies to ensure controls, efficiencies, and adherence to company policies.
  • Providing input on the long-term accounts payable department strategy, including identifying process, technology, and control improvements; assisting with their implementation.
  • Perform other duties that are reasonably associated with the above essential functions and additional duties assigned by supervisor.

Qualifications

  • Bachelor’s degree in accounting, Business Administration or Finance is required.
  • Eight years of accounts payable experience at a small to mid-sized company is required.
  • Supervisory experience is required. 
  • Current experience in the service or construction industry is preferred.
  • Certification: CPA preferred.
  • Intermediate to advanced knowledge of Excel, Word, Outlook and Quick Books.
  • Experience with a fully integrated financial system such as MAS200, Great Plains or Deltek.
  • Ability to sort, check, count, and verify numbers.
  • Ability to multi-task, prioritize and work efficiently and independently, self-starter, energetic.
  • Ability to demonstrate good common sense and sound judgment.
  • Ability to perform at high levels in a fast paced, ever-changing work environment.
  • Ability to anticipate work needs and follow through with minimum direction.
  • Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
  • Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.
  • Rely on instructions and pre-established guidelines to perform the functions of the job.
  • Work under executive supervision.
  • Possess strong organizational and interpersonal abilities.
  • Utilize effective written and oral communications and team skills.
  • Perform work tasks by receiving direction and then working independently with an interest in quickly learning and applying new skills and abilities.
  • Demonstrate consistent ability to be dependable, diligent, and thorough.
  • Exercise creativity and resourcefulness in completing tasks accurately in a compressed timeframe.
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