Recruitment Fraud Notice »

Accounts Receivable Assistant

Published February 2nd, 2024

Job Description:

-This position will be full time Monday – Friday 7:30 A.M. – 3:30 P.M.

  • Control and maintain census, resident files, billing setup in matrix. Responsible for securing information on residents’ financial status, through E-solutions (MVP) and/or other providers. Includes but not limited to precertification, authorizations and referrals.
  • Establishes and maintains patients’ personal accounts, receives money from family, resident or Social Service, and deposits to aggregate account. Appling for re payee for residents.
  • Maintains ledger of each patient’s account.
  • Continually monitor accounts the $2,000 personal allowance limit.
  • Prepares accounting quarterly statements, sends out and files the return receipt.
  • Prepares PNA death forms in accordance with Department of Public Welfare regulations.
  • Keeps records of patient payment mechanisms, prepares deposit records on cash receipt form and deposits all payments in appropriate accounts. Forwards copies of all patient accounting to main office.
  • Maintains accurate resident accounts in regards to Medicare, Medicaid and private pay residents.
  • Analyzes billings and submits appropriate statements to Medicare, Medicaid, private insurance companies or private paying entities.
  • Interviews residents or residents’ representatives to arrange payment methods.
  • Organizes a system for collection of accounts on a regular basis and when delinquent.
  • Prepares checks, invoices, vouchers and pays authorized bills.
  • Pays residents’ bills.
  • Completes discrepancy sheet and submits along with invoice to corporate accounts payable.
  • Replenishes and maintains patient-petty cash.
  • Communicates effectively and works cooperatively with fiscal intermediaries, accountants, auditors and private insurance companies.
  • Communicates effectively and works cooperatively with all facility department supervisors and administration.
  • Comes to work clean and neat, and consistently presents a professional appearance.
  • Observes all facility safety policies and procedures.
  • Follows all facility infection control procedures.
  • Follows Resident’s Rights policies at all times.
  • Accepts assigned duties in a cooperative manner.
  • Assumes accountability for data contained in the Personnel Policy Manual.
  • Consistently demonstrates responsibility, accountability and dependability.
  • Generates special reports as requested.


  • Serves as receptionist relief as required.
  • Transports deposits to the bank.
  • May coordinate with corporate office to maintain current accurate Aged Trial Balance (ATB) and
  • discuss status of accounts with corporate office.
  • Examines ATB, determines and implements appropriate collection procedure.
  • May be responsible for T.V. and telephone billing for facility.


  • High School Graduate or G.E.D. with some Business/Accounting experience or courses preferred. 
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