Administrative Assistant

Published January 3rd, 2024

Administrative Assistant/Surgical Scheduler – Orthopaedic Surgery
*Temp to start. High potential to go perm down the line, but is dependent on performance. 
*surgical scheduling experience is required
Location: 75 Francis Street 2nd floor, Boston MA  
Pay: $25/hr – $28/hr
Hours: M-F either 8a-4:30p or 8:30-5pm

  • Admin experience required: faxing, mail, scanning, copying, etc
  • Medical office experience required
  • Surgical Scheduling experience required (any specialty)
  • EPIC preferred
  • Prior phone experience

Duties & Responsibilities:

  • Will be supporting a physician with their administrative tasks: answering phones, scheduling surgeries, follow up appointments, etc.
  • Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.
  • Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages.
  • Coordinate calendar and schedules including: coordinate calendars for several managers or coordinates events for department.
  • Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material.
  • Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process.
  • Perform transcription of dictated physician notes.
  • Assist with training and orienting staff as needed.
  • Provide cross coverage as needed.
  • Assist with special projects as directed.
  • Follow HIPAA guidelines for the management of patient privacy and confidentiality.
  • Other duties, as assigned.


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