Administrative Assistant

Published October 29th, 2024

Responsibilities:

  • May assist in training newly hired administrative employees.
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems, both electronic and physical.
  • Maintains contact lists, act at the point of contact for internal and external office contacts.
  • Orders lunch for office as required.
  • Writes and distributes email, correspondence, memos, letters, and forms.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments as required.
  • Prepares agendas and schedules for meetings.
  • Assists in the preparation of event briefings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Assists the Executive Team as needed.
  • Performs data entry and other related duties as assigned.  

Qualifications

  • Associate degree in Business Administration or related field preferred.
  • Two years of experience in an administrative role required.
  • Proficient in Microsoft Office Suite or related software.
  • Ability to learn new tasks quickly and adapt to change.
  • Excellent organizational skills and ability to juggle multiple tasks and take action.
  • Strong attention to detail and problem-solving skills.
  • Excellent time management skills and ability to prioritize work.
  • Ability to work independently and with minimal supervision.
  • Must be of legal age to work in the state or local city or town.
  • Proficiency in English is required, strong verbal and written communication skills.
  • Team player, interpersonal qualities, works well with others to achieve common goals.
  • Maintain confidentiality in all areas of company business.
  • Regular, dependable work attendance and punctuality required; works scheduled hours.

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