Payroll / Accounts Payable Clerk

Published June 6th, 2024

Payroll/AP Clerk
Stoughton, MA 02072

Full job description
Our client is an integrated engineering and construction company that serves the Electric, Natural Gas, and Telecommunications industries. We provide a full suite of engineering, construction, operations, and maintenance services, including repair, replacement, maintenance, and installation of natural gas, telecommunications, and electric infrastructure through their operating subsidiaries.

Essential Functions:
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Our client seeks a detail-oriented, thorough, organized Payroll / AP Clerk to join their growing team. You will assist the internal payroll team across multiple departments providing customer services in this position. Ensuring company payroll is completed according to timeline and company policies and procedures.

Roles and Responsibilities:

  • Collect, compile, and enter payroll data using appropriate software – When Payroll Clerk needs assistance or in their absence.
  • Process payroll by established deadlines.
  • Issue statements of earnings and deductions
  • Investigate and correct payroll discrepancies.
  • Update payroll records by recording changes as needed.
  • Assist the Payroll Supervisor with payroll related issues as requested.
  • Submit and pay weekly Federal and State taxes.
  • Submit all requested information for VOE’s.
  • Main point of contact in the Payroll Dept. for all employees (answering questions, helping with issues, fixing errors.)
  • Weekly salary upload and salary distribution
  • Input all 401K changes.
  • Opening, closing, and posting of weekly Payroll
  • Keeping track of all employee layoffs and arrears owed back to company.
  • Entering of phone and truck reimbursements
  • Entering of all back pay and payroll discrepancies
  • Entering of all W-4 changes
  • Entering of garnishments and child support in the absence of Supervisor
  • Assists with the entire Accounts Payable process.
  • Ensure all invoices have appropriate documentation and approval prior to payment.
  • Assists with Customer Vendor and internal Relations, and the implementation of Vendor Compliance
  • Assists with the weekly check runs.
  • Assists with check disbursements, mailing, file storage, and document retention.
  • Ensures that Accounts Payable invoices are being attached to the invoices inputted into Vista.
  • Assists with monthly closing process and communication with the accounting department.
  • Assists with other projects as needed.
  • Performs other duties as assigned.

Success Factors:

  • Data entry using the computer / 10-Key.
  • Ability to maintain a high level of accuracy under time constraints.
  • Ability to maintain confidentiality concerning employee data.
  • Strong time management skills
  • Strong interpersonal skills and solid team-working abilities.
  • Sound work ethics
  • Strong decision making and analytical thinking ability.
  • Working knowledge of Microsoft Office products

Experience and Education:

  • One (1) year of related administrative experience is required.
  • An equivalent combination of education and experience may be substituted on a year-to-year basis

Additional Requirements/Licenses/Certifications:

  • Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
  • Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.
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