We are in need of Administrative help for a Property Management company in Clinton.

The company is a mix of managing 25 condo complexes across CT and a real estate firm that merged 5 years ago, have tripled in size and now need extra help in the office.

Good phone and email etiquette, should have some office experience as this role is very high-volume with phone and email work and speakign with tenants.

8am – 4pm Mon-Fri $17-23/hour

Assist in day-to-day management of a portfolio of properties. Work with the property manager and others on meeting preparation, reporting, project coordination.

APM staff in promoting, establishing and maintaining positive relations with Unit Owners/Residents and with the day-to-day operations of the property.
Answer and rout phone calls to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
Open, sort, and route incoming mail, answer correspondence and prepare and deliver outgoing mail.
APM staff with creating, compiling, preparing, copying and distributing internal correspondence, memos, spreadsheets, agendas, bill backs and reports in a timely matter.
Update and maintain current daily and emergency Unit Owner/Resident contact lists and information manuals (Property Info Sheets).
Maintain and update insurance certificate files for all contractors performing work at the properties.
APM staff with the scheduling of contractor work (ex: window washing) and coordinate with Unit Owner/Residents.
Ensure accurate unit owner/resident records are properly maintained and kept up-to-date in property management software and resident files.
Organize and file all applicable reports, leases and paperwork.

Follows safety procedures and maintains a safe work environment

Specific Duties include:

Answering Phones and Taking Messages
Taking Phone Messages
Bill Backs
Process Late Letters
Filing Property Invoices and Unit Information

Sending mailings for property managers and accounting
Writing Memos
Sorting Mail
Preparing outgoing mail
Taking minutes for designated properties
Creating work orders
Picking up & dropping off mail
Distribute financial statement
Answering tenant/ unit owner questions regarding account balances.

Administrative Assistant

Your Name:

Email Address:

Phone Number:

Address:

City:

State/Province:

ZIP/Postal Code:

Upload Resume File:

People looking for jobs should not put anything here.