This position will be responsible for managing all aspects of law student and lateral associate recruitment and development for multiple U.S. offices. Primary responsibilities include oversight of legal recruiting efforts, summer associate programs, lawyer on-boarding and orientation, and law school relationships.? Additional responsibilities include working with legal search firms, facilitating the negotiating lateral associate placement agreements and communicating with and marketing the firm to lateral candidates.? The Regional Manager will assist with the administration of the Associate Review Process and Associate salary and bonus programs and support Associates Committees.
Duties and Responsibilities:
A.??????????? Law Student Recruitment
? Screening and processing all law student applications and producing appropriate correspondence.
? Overseeing the applicant data tracking process and maintaining accurate applicant data in the database.
? Serving as the office contact with all outside organizations involved in the Summer Associate recruitment process including the National Association for Law Placement and law schools.
? Managing local and firmwide/multi-office recruiting efforts, as appropriate.? Responsibilities include:
? Registering for on-campus interviews and job fairs.
? Hosting OCI hospitality suites.
? Planning and hosting 1L outreach receptions.
? Coordinating seasonal 1L/2L outreach events.
? Planning and hosting pre-OCI receptions.
? Managing law student communications.
? Scheduling all call-back interviews and coordinating student travel arrangements and accommodations.
? Meeting and greeting candidates and discussing the Firm’s recruitment procedures and policies, including the Summer Associate Program.
? Assisting office management with hiring decision-making process.
? Coordinating interview evaluation process/procedures.
? Maintaining candidate files and updating and validating candidate status reports.
? Coordinating candidate interviewing expense reimbursements.
? Facilitating the offer process and adhering to the required pre-employment checks (conflicts, background, references) and education verification.
? Monitoring local markets including compensation, perks, start dates and summer program lengths.
B.??????????? Summer Associate Program
? Managing all aspects of the Summer Associate Program’s planning, coordination and follow-up.
? Pre-program:? sending student communications; event planning; assisting with mentoring assignments; preparing orientation materials; coordinating PD training programs with PD department; sending general office/attorney announcements; and updating summer associate extranet.
? During program:? conducting orientation; coordinating, planning and attending all social activities; planning and coordinating all local training programs; attending all FW PD training programs; advising summer associates on firm policies, procedures and other firm matters; managing SA evaluation process including facilitating the mid-summer review.
? Post-program:? facilitating offer decisions, extensions and follow-up and producing the appropriate offer letters and communications.
C.??????????? Lateral Associate Recruiting
? Administrating Lateral Hiring Protocol including entering, maintaining and updating data?
? Screening and processing resumes received from candidates and producing appropriate correspondence.
? Overseeing the applicant data tracking process and maintaining accurate applicant data in the database.
? Facilitating decision-making process and conduct follow-up.
? Facilitating the offer process and adhering to the required pre-employment checks (conflicts, background, references) and education verification.
? Negotiating/working with Legal Search Firms and arranging for payment of placement fees and referral bonuses.?
? Maintaining regular contact with search firms even when there are no active searches to stay informed about the market.?
? Maintaining lateral candidate and placement firm files.
? Providing weekly/daily reports to Administrative Partners/Directors of Administration/other partners involved with active lateral searches.?
? Facilitating lateral and first year associate relocations.
? Coordinating partner mentor assignments for associates with AC Chair and Professional Development and Mentoring Managers.
? Distributing summer stipends and/or salary advances to first year associates.
? Monitoring and processing Bar examination and Bar review course fees for incoming associates.
? Completing New Hire and Change of Status forms for HR.
? Preparing for arrival of associate by coordinating training schedule, collecting secretarial/office assignments, timekeeper IDs, phone extensions, office keys, etc. Arranging for clerkship bonus or stipend, where applicable.
? Preparing orientation materials and schedule for associates’ first day orientation and coordinating, assisting with/conducting associates? orientation.
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