Key Responsibilities and Duties:

Direct the payroll function in its entirety. Monitor and maintain college-wide processing of all payroll payments to ensure an effective, timely delivery of issuance of payments and resolution of payroll-related concerns. Supervise and participate in the preparation and maintenance of all payroll, disbursement records, reports, and files;

Anticipate ongoing changes, problems, and opportunities; recommend and implement viable solutions in order to maintain effective systems and procedures; participate in any system upgrade training;

Work with Human Resources to administer, prepare and implement all payroll increases including union cost of living payments;

Prepare final payroll bi-weekly balancing report for approval by Chief Financial Officer, prepare cash funding projections on request using MMARS system;

Develop, implement and maintain appropriate payroll, fringe benefit reports, and processing and audit procedures;

Assist Human Resources with employee payroll system set up by employee type and position creation and development of query reports;

Prepare various headcount reports for Department of Higher Education and other agencies;

Responsible for the administration of the State Comptroller’s Office Best Practices, overseeing the reconciliation of the bi-weekly payroll, verifying all payroll-related payments and accounting records, checking for arithmetical accuracy, completeness and compliance of regulations;

Train and supervise the work activities of assigned accounting and payroll personnel;

Educate employees and supervisors on proper payroll procedures including personnel actions forms, self-service time entry and approvals, payroll compensation requests, reimbursements and recording and documenting processes;

Manage the payroll accounting function completely by funding sources, including State Funds, Local Trust and Grant funds, oversee the bi-weekly preparation of the payroll accounting upload by charge account and Grant projects, prepare journal entries, process LARQ MMARS system reclassing transactions, request internal budget transfers and report payroll cash funding projections by appropriation;

Perform fiscal year-end and opening activities and projects including the following actions in the State Financial System; rules rollovers, cash funding review by appropriation, set up payroll holds to fund for period 13 payments, process any PRRV reversal entries and set up state accounting rules rollover for new fiscal year;

Serve as Annual Audit Liaison, retrieve Audit selections for review, prepare all fiscal year end reconciliation including leave accrual balances, faculty summer pay accrual, all leave balances (GAAP report) and sick banks balances.

Review college payroll procedures, and benefit functions with other state agencies such as State Comptroller’s Office, Department of Higher Education, Treasury, Retirement Board, HRD Worker Compensation, Unemployment and Smart Plan;

Required Qualifications:

Bachelors degree in accounting or related field, with 5-8 years of progressive experience in payroll, finance, business management or a related field; or an equivalent combination of education, training, and experience;
Direct working knowledge of Payroll Processing systems, report creation tools, Excel, and Pivot Tables;
Knowledge of PeopleSoft, HR/CMS and MMARS or equivalent Payroll Systems;
Detail-oriented with excellent analytical skills;
Ability to maintain a high level of confidentiality;
Supervisory experience.

Preferred Qualifications:

State payroll experience;
Self-starter who can work independently;
Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
Experience working in a diverse environment;
Demonstrated commitment to working with underserved students;
Experience working with union contracts;
Strong communication skills.

Payroll Director