Accounts Payable Administrator Duties and Responsibilities:
- Matches invoices to purchase orders and shipping/receiving and / or other documents, obtains approval by managers where appropriate (e.g. expense reports, phone, legal, audit bills, etc.) in accordance with established company authorization guidelines.
- Audits invoices for accuracy in quantity, pricing, and proper support, and reports discrepancies to purchasing and / or the vendor.
- Vouches all approved vendor invoices for multiple divisions. Calculates and posts corporate allocations to multiple divisions for centralized billing (e.g. Fed Ex, data lines, long distance and wireless phone bills, business forms, expense reports, etc.), and prints posting journals for internal controls.
- Processes vendor checks, assembles with invoices for approval and signature, and prints posting journals for multiple divisions.
- Maintains vendor records. Verifies accuracy for critical fields such as eligible discounts and remit-to addresses.
- Resolves vendor issues on an ongoing basis.
- Other related department duties as assigned.
#TopOneHire