Controller

Position Overview:
We are seeking a highly skilled and motivated Controller to oversee the financial operations of our nonprofit organization. This role requires a comprehensive understanding of full-cycle accounting, payroll management, budgeting, and financial reporting within the nonprofit sector. The ideal candidate will have a passion for nonprofit missions and possess the expertise to manage and maintain the financial health of our organization in compliance with 501(c)(3) regulations.

Key Responsibilities:

• Full-Cycle Accounting:

  • Oversee and manage all accounting functions including accounts payable, accounts receivable, general ledger, and monthly reconciliations.

  • Ensure accurate and timely month-end and year-end closings.

  • Prepare financial statements, including balance sheets, profit and loss, and statement of activities.

  • Maintain compliance with accounting principles (GAAP) and nonprofit-specific regulations.

• Payroll Administration:

  • Manage payroll processing, ensuring timely and accurate compensation for all employees.

  • Oversee payroll tax filings, deductions, and benefits administration.

  • Prepare and submit quarterly and annual payroll tax returns.

  • Ensure compliance with federal, state, and local payroll regulations.

• Budgeting & Financial Planning:

  • Lead the budgeting process, working closely with department heads and the Executive Director to create and manage the annual budget.

  • Monitor actual expenses and revenues against the budget and provide variance analysis.

  • Assist with long-term financial planning, ensuring alignment with the organization’s strategic goals.

• Audit & Compliance:

  • Assist with the preparation and coordination of annual audits, working closely with external auditors to provide necessary documentation.

  • Ensure compliance with IRS 501(c)(3) regulations and all applicable federal, state, and local laws.

  • Develop and maintain internal control policies and procedures to safeguard assets.

• Financial Reporting & Analysis:

  • Prepare and present regular financial reports to the Executive Director, Board of Directors, and other stakeholders.

  • Analyze financial data and trends to provide actionable insights that support decision-making.

  • Support grant management and reporting requirements, ensuring compliance with funders’ guidelines.

• Team Collaboration & Leadership:

  • Manage and mentor a small team of accounting staff, providing training, guidance, and performance evaluations.

  • Work closely with other departments to ensure smooth financial operations and address any concerns or questions regarding financial matters.

  • Stay up-to-date with nonprofit accounting best practices and regulatory changes.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field (CPA or CMA preferred).

• Minimum of 5 years of accounting experience, with at least 3 years in a nonprofit environment.

• Strong knowledge of full-cycle accounting, payroll, budgeting, and financial reporting.

• Experience with nonprofit financial management, including compliance with 501(c)(3) regulations.

• Proficiency in accounting software (e.g., QuickBooks, Microsoft Dynamics, or similar) and Microsoft Office Suite, particularly Excel.

• Excellent analytical skills and attention to detail.

• Strong communication and interpersonal skills, with the ability to explain financial concepts to non-financial stakeholders.

• Ability to work independently and as part of a collaborative team.