Accounts Payable & Billing Specialist
Job Summary:
We are seeking a detail-oriented and proactive Accounts Payable & Billing Specialist to manage the full-cycle, high-volume accounts payable process, employee expense reports, and daily billing operations. This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting the broader accounting team with essential reporting and compliance tasks.
Key Responsibilities:
Accounts Payable:
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Manage the end-to-end accounts payable process, including receiving, verifying, and processing a high volume of vendor invoices.
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Ensure all payments (ACH, wire transfers, and check runs) are completed accurately and within vendor terms.
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Perform timely and accurate data entry of invoice details into the accounting system.
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Investigate and resolve any discrepancies or issues related to invoices, purchase orders, or payment transactions.
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Reconcile vendor statements regularly and follow up on outstanding items.
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Prepare and post monthly accrual journal entries related to accounts payable.
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Monitor and prepare annual 1099 forms in compliance with IRS regulations.
Expense Reporting:
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Review and process weekly employee expense reports, ensuring proper documentation, coding, and compliance with company policies.
Billing:
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Oversee the daily billing process, including reviewing shipping documents, verifying accuracy, and issuing customer invoices.
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Process all related debit and credit memos as needed, ensuring correct application and documentation.
Clerical & Administrative Support:
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Maintain organized and up-to-date records for all payable and billing activities.
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Support internal and external audits by providing requested documentation and explanations.
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Collaborate with internal departments (procurement, receiving, and sales) to resolve discrepancies and improve workflow efficiency.
Qualifications:
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Proven experience in accounts payable or accounting-related roles, preferably in a high-volume environment.
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Strong attention to detail and high level of accuracy.
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Proficiency in accounting software and Microsoft Excel.
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Excellent organizational and time management skills.
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Ability to communicate effectively with vendors, colleagues, and management.
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Knowledge of GAAP and accounting principles is a plus.
. . . Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. . . It is our policy to provide equal employment opportunity to all individuals regardless of race, color, sex, sexual orientation, religion, disability, age, veteran status, ancestry, national or ethnic origin or any other legally protected class. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law. #toponehire