Job Overview: We are seeking an experienced and detail-oriented Payroll and Benefits Administration Specialist to join our team. The ideal candidate will have a strong background in payroll processing, benefits administration, and HRIS systems, with a preference for experience in Sage 100. Additionally, the specialist will be responsible for preparing and filing 1099 forms and ensuring compliance with relevant federal and state regulations. This role requires excellent organizational skills, attention to detail, and the ability to maintain confidentiality while managing sensitive employee information.

Key Responsibilities:

Payroll Processing:
Administer bi-weekly, monthly, or weekly payroll for all employees, ensuring accuracy in calculations and adherence to deadlines.
Process payroll-related deductions (taxes, benefits, garnishments, etc.) and handle all payroll adjustments.
Review and reconcile payroll reports for accuracy, including verifying timesheets and leave balances.
Ensure compliance with federal, state, and local payroll laws and regulations.

Benefits Administration:

Oversee employee benefits programs, including health, dental, vision, life insurance, 401(k), and other company-sponsored plans.

Act as a liaison between employees and benefits providers, answering questions and resolving issues as they arise.

Manage open enrollment periods and assist employees in selecting their benefits options.

HRIS Management:

Utilize HRIS systems (preferably Sage 100) to maintain accurate employee records, including personal information, compensation, tax, and benefits data.

Generate reports from the HRIS system for internal analysis and external reporting purposes.

Provide training and support to employees on HRIS system usage.

1099 Processing:

Prepare and distribute 1099 forms for contractors, ensuring all necessary documentation is accurate and compliant with IRS regulations.

Coordinate with finance and legal teams to ensure timely submission of 1099 filings.

Maintain records of 1099 contractors and payments.

Compliance & Record Keeping:

Ensure compliance with all payroll, tax, and benefits-related regulations, including federal, state, and local laws.

Stay up-to-date with changes in payroll, tax, and benefits regulations.

Assist with internal and external audits by providing necessary documentation and reports.

Employee Support:

Provide excellent customer service to employees regarding payroll, benefits, and HRIS-related inquiries.

Resolve any payroll or benefits issues in a timely and efficient manner.

Qualifications:

Bachelor’s degree in Human Resources, Accounting, Finance, or a related field, or equivalent work experience.
Minimum of [X] years of experience in payroll processing, benefits administration, and HRIS management.
Strong experience with HRIS systems; Sage 100 experience is highly preferred.
Proficient in payroll software and Microsoft Office Suite (Excel, Word, etc.).
In-depth knowledge of payroll tax laws, benefits administration, and 1099 reporting requirements.
Strong attention to detail and the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving skills and a proactive approach to resolving issues.

Preferred Skills:

Experience with year-end payroll processing and 1099 filing.
Certification in payroll processing (e.g., Certified Payroll Professional – CPP) is a plus.
Familiarity with relevant compliance and tax laws (e.g., FLSA, ACA, etc.).

Payroll Specialist

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