MULTI-SITE PROPERTY MANAGER
The Multi-Site Manager is responsible for the physical, financial and administrative operations of the buildings within his/her/their portfolio. This individual will oversee a mini portfolio while handling the day-to-day functions of the site Property Manager at their assigned base location.
Responsibilities include overseeing all facets of property operations with expertise in the areas of resident relations, government housing regulations, budgetary analysis, consistent execution of revenue collection and expense management practices, and staff supervision, training, development and retention.
Functions of the Position:
Prepares rent increase submission according to federal/state guidelines;
Inspects office files to assure accuracy and compliance with federal/state regulations;
Prepares annual operating budget, monitors compliance within budget constraints;
Completes and oversees processing of all resident certification/recertification forms;
Supervises maintenance and site office staff including preparation of performance appraisals, corrective discipline, priority setting and conflict resolution;
Visits all sites on a weekly basis to inspect property and review physical operations;
Makes cost effective recommendations to the Director of Portfolio Operations/VP of Affordable Housing/EVP of Operations concerning operation of buildings;
Conducts periodic resident meetings to alleviate management/tenant conflicts and promote feasible management/tenant relationship;
Prepares and updates resident handbooks;
Signs all leases, lease amendments and/or lease renewals;
Reviews all bills and approves for payment invoices up to $7,500;
Prepares and/or approves all billings/vouchers for subsidy reimbursement;
Attends and testifies where necessary, court hearings/cases as requested by Company attorney;
Logs staff payroll hours, approves all overtime, and reports same to Payroll Department;
Solicits bids for goods and services via three written bids when goods/services exceed $1,000;
Coordinates hiring, in-house postings, and terminations with the People and Culture Department;
Oversees all EEO and management reviews conducted by federal/state representatives. Implements corrective measures when specific results are unsatisfactory;
If applicable, markets commercial space to obtain qualified tenants; negotiates lease transactions, etc.;
Monitors affirmative marketing outreach efforts of staff to attain or exceed minority goal;
Periodically reports to project owners on building status, if applicable, via written or phone
communication;
Such other duties as may be assigned by the Director of Portfolio Operations/VP of Affordable Housing/EVP of Operations as deemed necessary to the overall operation of the buildings.
Qualifications:
High School Diploma or GED with a minimum of 5 years’ related property management experience
conducting recertification, providing clerical and administrative support;
Extensive knowledge of OneSite, proficiency with Microsoft Word, PowerPoint, and Excel;
LIHTC recertification/Project base section 8 experience required;
Strong communication, organizational, writing, and computer skills.
Department:
Operations
Accountability:
Director of Portfolio Operations
Supervisory Responsibility:
Site office and maintenance staff within his/her/their portfolio
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