Position Summary:
We are seeking a detail-oriented and dependable Accounting & Administrative Assistant to join our team. This hybrid role combines accounting responsibilities—such as cash applications and billing—with front-desk administrative duties. The ideal candidate will be comfortable working with numbers and financial software while also serving as a professional, welcoming presence for occasional visitors. This position is best suited for someone who thrives in a structured environment and enjoys contributing to both the financial and operational success of the organization.
Key Responsibilities:
Accounting Duties
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Process daily cash applications and ensure timely and accurate posting of payments.
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Generate customer invoices and statements.
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Follow up on outstanding payments and assist with collections as needed.
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Reconcile accounts receivable balances.
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Assist in month-end and year-end closing processes.
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Maintain organized records of financial transactions and documentation.
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Support accounting team with ad hoc reporting and projects.
Administrative Duties
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Greet and assist visitors at the front desk (low foot traffic).
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Answer and direct incoming calls and emails to appropriate team members.
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Assist with general office organization and light facility support.
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Provide administrative support to various departments as needed.
Qualifications:
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Associate degree in Accounting, Business Administration, or related field (Bachelor’s degree preferred).
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2+ years of experience in accounting, 1+ years of experience in administrative
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Proficiency with accounting software (e.g., QuickBooks, Sage, or NetSuite) and Microsoft Office Suite (especially Excel and Outlook).
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Excellent organizational skills and attention to detail.
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Strong communication skills—both written and verbal.
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Ability to handle confidential information with discretion.
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Professional demeanor and a customer-service orientation.