The Executive Assistant position is a dynamic role that provides primary support to both the CFO and the President, along with general office management responsibilities.
RESPONSIBILITIES
- Managing calendars, scheduling meetings, and coordinating travel arrangements
- Handling expense reports and assisting with special projects
- Organizing corporate outings and offsite meetings
- Overseeing office operations, including supplies, vendor relationships, and maintaining office spaces (lobby, kitchen, conference rooms)
- Collaborating with the President and CFO on building and maintaining a strong company culture ensuring a positive and engaging work environment for employees
- Acting as the primary liaison with external vendors, including legal and IT support
- Maintaining corporate records, handling mail distribution, and organizing documents
- Conducting online research on clients, vendors, and business interests
- Handling routine correspondence and supporting business operations as needed
REQUIREMENTS
- Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience required.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment,
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
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