Office & Travel Coordinator – Southern, NH – Onsite
Salaried: $55-65K
Entry level encouraged to apply.
About the Role
We are seeking a highly organized and efficient Office & Travel Coordinator to be the essential hub for our daily operations. This role focuses on ensuring our team is well-supported, our office runs smoothly, and all travel logistics are managed seamlessly and cost-effectively.
Key Responsibilities
Office Management & Administration
- Office Operations: Oversee the day-to-day running of the office, maintaining a clean, welcoming, and productive work environment.
- Supply Management: Proactively manage inventory, ordering, and stocking of all office supplies, kitchen essentials, and equipment.
- Visitor & Communication Hub: Act as the first point of contact for all visitors, phone calls, and incoming mail/deliveries, ensuring professional reception.
- Administrative Support: Assist with general administrative tasks, including organizing documents, managing filing systems, and coordinating internal communications.
Travel Coordination & Logistics
- Booking: Handle all aspects of domestic and international travel bookings, including flights, hotels, car rentals, and ground transportation for team members and executives.
- Itinerary Management: Create clear, detailed travel itineraries and manage complex schedules, often coordinating multiple travelers simultaneously.
- Expense Processing: Process and track travel-related expense reports accurately and efficiently.
- Issue Resolution: Be available to troubleshoot and quickly resolve urgent travel issues that may arise, occasionally requiring attention outside of standard business hours.
Qualifications
- Proven experience in a similar administrative, office management, or travel coordination role.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.
- Experience with corporate travel booking platforms (e.g., Concur) is a plus.
- Strong written and verbal communication skills.
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