Description:

The Staff Accountant will play a key role in managing daily accounting activities, including high-volume AP and AR transactions, reconciliations, and general accounting support. This position offers exposure across multiple areas of accounting and the opportunity to grow within the organization.

Key Responsibilities
Accounts Payable

Review, verify, and process vendor invoices accurately and timely
Match logistics invoices to expected liabilities and resolve discrepancies with internal teams
Process weekly vendor payments, including domestic and international wire transfers
Respond to vendor inquiries professionally and efficiently
Review employee expense reports and receipts for compliance with company policy
Request, collect, and maintain vendor W-9 documentation
Record and track outgoing payments in control documents

Accounts Receivable & Invoicing

Prepare customer invoices using timesheets, contract notes, and supporting documentation
Maintain sales and invoicing control reports
Issue payment reminders and follow up on outstanding receivables
Process customer credit card payments
Invoice monthly warehousing charges
Record incoming payments in accounting software and control logs

General Accounting & Office Support

Perform monthly bank reconciliations
Maintain organized accounting files and records
Order, inventory, and manage office and janitorial supplies
Participate in team meetings and support cross-functional initiatives as needed

Qualifications & Skills

2–3 years of experience in an accounting or finance role, preferably in a high-volume transaction environment
Bachelor’s degree in Accounting or Finance preferred, but not required
Strong experience with QuickBooks and online banking platforms highly preferred
Proficient in Microsoft Excel with fast and accurate data entry skills
Highly detail-oriented, organized, and able to work independently
Strong communication skills with the ability to interact professionally with vendors and customers
A collaborative team player with a positive attitude and willingness to pitch in
Interest in professional growth and development within the role

Bookkeeper

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