Accounting Manager
Assonet, MA
Full Job Description
The Accounting Manager works in the Business Office as part of the Finance team under the direction of the Chief Financial Officer (CFO) and assists in the oversight of the Accounts Receivable Clerk and Accounts Payable Clerk, respectively. The duties, responsibilities and qualifications related to this position are generally, but not exclusive to, the following:
Essential Duties and Responsibilities
- General Ledger/Accounting System Facilitate the monthly close process including the preparation of Journal entries routine, closing, reclassification, fiscal end
- Review completeness and cutoff of AR and AP in each reporting period
- Recording of bi-weekly payroll in the general ledger
- Accruals for payroll, vacation, taxes and other expenses as needed
- FTE calculations
- Bank reconciliations
- Noncash balance sheet account tracking and reconciliation
- Routine maintenance and monitoring of the general ledger and related accounts
- Answer and investigate accounting and financial questions, as needed
- Preparation of periodic financial reports including monthly income statements and balance sheets
- Assists in developing board presentation packages containing monthly financial information
- Serve as a key liaison to external auditors and provide needed information for the annual audit and related filing preparation
- Coordinate annual business office filings including, but not limited to 1099/1096, 3ABC, MA Annual Report, MA Form PC, 990/990T
- Banking/Petty Cash Prepare weekly deposits (remote and in person) and provide payment detail to the Accounts Receivable Clerk and Fundraising Department as needed
- Manage house bank accounts/debit cards and coordinate funding as needed
- Maintain Business Office Petty Cash including reconciling, replenishment and investigating discrepancies
- Reconcile and deposit Operating and Custodial Return Receipts cash Perform periodic audits of program petty and related reporting of results to the CFO and program directors
- Monitor bank balances and make related intercompany transfers to ensure adequate funds in each account in conjunction with the CFO
- Assist the CFO in managing banking relationships and coordinate various covenants, requirements and filings
- Business Office Help ensure adequate staffing/coverage of the Business Office throughout the business week
- Assist in coordination of petty cash and related receipts for staff
- Ensure Caf cash is reconciled daily and ready for following day
- Assistance with vendor and customer matters as requested
- Ad hoc reporting/research projected as requested
- Cross train other team members as requested
- Act as backup to other team members during vacancies
- Assist in hiring Finance department staff and feedback for performance evaluations
- Adherence to laws, company policies and best practices in regard to dealing with sensitive data
- Payroll Processing Act as backup/secondary to Human Resources Specialist in processing payroll for the Organization
- Stay up to date with ADP platform and current rates and practices of the organization’s payroll process
- Maintain ADP GL upload mapping for import into the General Ledger
Qualifications:
- High School diploma or equivalent 5+ years of experience working in a finance department, preferably in the non-profit industry with multiple sites/locations Interest working in a development disability services, mission-driven, non-profit organization
- Ability to speak and read English (necessary to properly review contacts and accounting rules/regulations)
- Familiarity with GAAP, FASB, financial close and financial reporting; experience with state and federal contract and preparation of UFR a plus
- Payroll processing experience and familiarity with related rules
- Ability to work independently but also as part of team
- Must be able to problem solve independently and as part of a team
- Must be comfortable with working in a deadline driven, fast paced environment
- Strong time management skills with the ability to prioritize
- Strong attention to detail and organizational skills
- Strong oral and written communication skills and interpersonal skills
- Strong Excel and ERP skills/experience
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