Temporary Administrative Assistant (Maternity Leave Cover), Greenwich, CT
Pay Rate: $28-$30/hour
Schedule: 9:30am – 3pm Mon-Fri (additional hours as needed)
We have partnered with a non-profit organization in Greenwich who is seeking an organized, proactive, and reliable Administrative Assistant to cover a planned maternity leave, starting Mid-March through June.
This role is critical to ensuring our operations continue smoothly while supporting our executive team and mission-driven initiatives.
Position Summary
The Administrative Assistant will serve as the first point of contact and provide essential office support. This position is responsible for daily administrative tasks, supporting the Executive Director and staff, coordinating logistics, and ensuring a professional environment.
Key Responsibilities
- Serve as the primary point of contact for visitors, phone calls, and emails; manage general office inquiries, supplies, and mail.
- Manage calendars, coordinate schedules, and arrange meetings for the executive team.
- Perform data entry in CRM systems and maintain accurate, confidential files.
- Prepare, proofread, and send correspondence, newsletters, and reports.
- Coordinate meeting logistics, including preparing agendas, taking minutes, and arranging virtual meetings (Zoom/Teams).
- Assist with donor mailings, acknowledgments, and grant-related documentation or compliance reports.
- Support special events, fundraising initiatives, and other duties as assigned by leadership.
Requirements & Qualifications
- Minimum of 2-3 years of experience in an administrative support role, preferably within a non-profit environment.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with donor management databases.
- Excellent verbal and written communication skills with strong attention to detail.
- Proven ability to manage multiple priorities simultaneously in a fast-paced environment.
- A collaborative, flexible attitude with the ability to work independently.
- Demonstrated ability to handle sensitive information with discretion.
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