Position Summary
We are seeking a detail-oriented Entry-Level Accounts Payable Specialist to join our accounting team. This role is responsible for processing invoices, maintaining accurate financial records, and supporting day-to-day accounts payable operations. The ideal candidate will have a foundational understanding of accounting principles, strong organizational skills, and familiarity with ERP systems. Experience in a manufacturing environment is a plus.
Key Responsibilities
- Process vendor invoices accurately and in a timely manner within the company’s ERP system
- Perform three-way matching of purchase orders, invoices, and receiving documents
- Review invoices for accuracy, coding, and proper approvals
- Prepare and process weekly payment runs (ACH, checks, wire transfers)
- Maintain vendor records and assist with vendor onboarding documentation (W-9, payment details)
- Reconcile vendor statements and resolve discrepancies with vendors and internal teams
- Assist with month-end closing activities related to accounts payable
- Support audits by providing documentation and reports as requested
- Collaborate with purchasing, receiving, and operations teams to resolve invoice issues
- Ensure compliance with company policies and internal controls
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred
- 0–2 years of accounting, accounts payable, or administrative experience
- Experience in a manufacturing or distribution environment is a plus
- Familiarity with ERP systems (such as SAP, Oracle, NetSuite, or similar) preferred
- Basic understanding of accounting concepts and accounts payable processes
- Proficiency in Microsoft Excel and Microsoft Office
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Strong communication and problem-solving skills
Preferred Skills
- Experience with three-way invoice matching
- Exposure to purchase order-based AP processing
- Familiarity with ERP-based procurement or inventory systems
- Ability to work effectively with cross-functional teams (purchasing, warehouse, operations)
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