Key Responsibilities
Accounts Payable Duties
- Process vendor invoices accurately and in a timely manner
- Match invoices with purchase orders and receipts
- Enter and maintain AP data in Sage accounting software
- Prepare and process payments (checks, ACH, etc.)
- Reconcile vendor statements and resolve discrepancies
- Maintain organized and accurate AP records and files
- Assist with month-end closing related to accounts payable
Reception / Administrative Duties
- Answer and route incoming phone calls professionally
- Greet visitors and assist as needed
- Manage incoming and outgoing mail
- Perform general administrative tasks to support office operations
- Communicate with vendors and internal staff regarding payment inquiries
Qualifications & Requirements
- Previous accounts payable experience required
- Experience using Sage accounting software preferred
- Strong attention to detail and accuracy
- Excellent communication and customer service skills
- Ability to manage multiple tasks and meet deadlines
- Proficient in basic computer skills (email, spreadsheets, data entry)
- Professional demeanor and dependable attendance
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