Job Title: Accountant
Primary Responsibilities:
General Accounting
- Maintain the general ledger and ensure accuracy of account balances
- Prepare monthly, quarterly, and annual financial statements
- Reconcile bank accounts and resolve discrepancies in a timely manner
- Assist with month-end and year-end close processes
- Monitor and analyze accounting data and produce financial reports
- Support the preparation of annual budgets and forecasts
- Participate in the implementation and maintenance of accounting policies and procedures
- Assist with internal and external audits
- Prepare and file various tax documents and returns as required
- Monitor compliance with generally accepted accounting principles (GAAP)
- Track fixed assets and prepare depreciation schedules
- Conduct inventory accounting and reconciliation
- Maintain manufacturing cost accounting records
Customer Invoicing
- Generate accurate and timely customer invoices based on sales orders and shipment confirmations
- Ensure all products and services are properly billed according to established pricing agreements
- Review sales orders for accuracy and completeness prior to invoice generation
- Coordinate with sales and production teams to verify delivery details
- Address customer inquiries regarding invoices and resolve billing discrepancies
- Maintain and update customer pricing information in the accounting system
- Process and record customer credits and adjustments as necessary
- Develop and maintain systematic filing of all invoicing documentation
Accounts Receivable (AR)
- Monitor accounts receivable aging reports and follow up on overdue accounts
- Process customer payments and update AR records accordingly
- Reconcile customer accounts and resolve payment discrepancies
- Implement collection strategies to reduce days sales outstanding (DSO)
- Coordinate with the sales team on customer credit issues
- Prepare AR aging analysis and other AR-related reports for management
- Maintain accurate customer account histories and documentation
- Process credit applications and monitor customer credit limits
Accounts Payable (AP)
- Process vendor invoices and ensure proper approval before payment
- Match purchase orders, receiving reports, and vendor invoices
- Prepare and process payment batches according to payment terms
- Respond to vendor inquiries regarding payment status
- Reconcile vendor statements and resolve discrepancies
- Maintain vendor files and documentation
- Monitor and report on cash requirements for AP
- Process employee expense reports and reimbursements
- Negotiate with vendors for optimal payment terms when appropriate
- Ensure timely payment of recurring expenses
Qualifications & Requirements:
Education & Experience
- Bachelor’s degree in Accounting, Finance, or related field
- 3+ years of accounting experience, preferably in food manufacturing
- Knowledge of cost accounting in a manufacturing environment
- Proficiency with ERP systems and accounting software; QuickBooks Enterprise ideally
Technical Skills
- Strong understanding of GAAP principles
- Advanced Excel skills
- Experience with accounting software (e.g., QuickBooks, Sage, NetSuite, or similar)
- Familiarity with ERP systems
- Understanding of manufacturing cost accounting principles
- Knowledge of tax regulations pertaining to food manufacturing