Accounting Assistant

Published May 16th, 2024

Accounts Payable:

Receives invoices and processes accurately and timely through standard procedures including the following

o Print & organizes invoices and examines details for appropriate PO#, coding and inconsistencies or error before entry, i.e. tax or no sales tax on products, incorrect pricing, and certificate of insurance on file. Resolves all issues prior to invoice entry

o Prioritizes invoice entries based n company priorities, i.e. job/project invoices over shop invoices

o Inputs/scans all invoices into accounting system

Ensure all subcontractors payable vouchers and supporting documents (contract, job orders, COI, lien waivers)

Process all non-purchase order invoices, i.e., AMEX, Home Depot, fleet cards and shop invoices

Preparation and administration of 2nd tier lien waivers

Processes all checks payments, scheduled and manual

Vendor account reconciliatons

Maintains BEC vendor accounts including set up and changes


Daily time sheet processing

Certified and minority payroll reporting

Distribution of payroll reports.

Assistance with human resources

Accounts Receivable:

Prepare bank deposits

Recorded daily deposits


Ordering office supplies/wide format paper and toner

Ordering field t-shirts and hoodies

Cell phone, tablet, and phone management

Cafeteria supplies

Distribute mail

– Poficiency with basic computer skills, MS office
– Stonger user skills with accounting managment software; experience with consturction accounting system, perferred. Prior work with A/P and PO module a strong plus
– Exceptional organizational skills with the ability to prioritize tasks effectively
– Separates, combines, and prioritizes taks as necessary to maintain an efficinet workflow

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