Duties and Responsibilities:
- The Accounting Assistant supports the accounts payable and billing processes by providing the necessary documentation and information to the accounts payable and billing teams. It is an excellent entry-level position; we will provide the training.
- Assist with preparation of various financial reports and statements on a monthly, quarterly, and/or annual basis, depending on the Firm’s needs.
- Participate in the Month-End close process to include, but not limited to, financial system reconciliation, data verification and distribution of various monthly and quarterly reports.
- Processing and reconciling of Patent and Trademark Office (PTO) charges.
- Processing and payments of debit notes from Foreign Associates.
- Processing and reconciling of Online Legal Research charges.
- Assisting with other ad hoc data entry, balancing, and reconciliation projects.
- Research and retrieve necessary support documents for billing and e-billing team for invoice processing.
- Correspond with accounting and legal staff.
- Other duties and responsibilities as assigned.
- Flexible to work overtime on an as-needed basis.
REQUIREMENTS:
- Bachelor’s degree preferred.
- Strong knowledge of basic software programs such as the Microsoft Office suite.
- Knowledge of Excel Queries, Pivot tables, VLookups.
- Knowledge of Elite 3E, and Chrome River is preferred.
- Strong ability to meet project requirements and deadlines and to manage multiple projects simultaneously.
- Excellent oral and written communication skills.
- Good organizational skills and ability to prioritize tasks.
- Ability to effectively and efficiently process high volume of work load
- Advanced interpersonal skills; professional and customer-service oriented demeanor.
- Ability to work alone with minimal supervision, as well as in a team setting.
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