Essential Functions include but are not limited to:
- Assisting in the development of short and long-term plans and objectives for the practice and prepares various financial and statistical reports.
- Prepares and ensures accuracy of monthly financial statements. Analyzes and reports on monthly financial variances.
- Assist with Operational and Capital Budgets for approval by the Executive Committee.
- Calculates incentive compensation due to all Providers.
- Participates in assessing and procuring necessary loans and leases.
- Reconciles all bank accounts and balance sheet accounts monthly.
- Oversees the Payroll Manager & Bookkeeper position.
- Prepares, enters, balances all payroll journal entries.
- Interacts with external auditors and coordinates audit fieldwork.
- Interacts with external accountants for year-end financial reviews and depreciation schedules.
- Evaluates cash flow needs on a monthly basis. Determines upcoming cash requirements of corporation to insure sufficient cash flow.
- Maintain lease documents and provide data for equipment lease calculations.
- Prepares, coordinates, and communicates with Maine Health regarding on call contract(s) and physician contract(s) which is reported monthly.
- Review all contracts and budgets for medical studies, track payments and invoices for all invoiceable items.
- Oversight of Annual Profit Sharing including the annual audit, census, and disbursement.
- Serve as a point person for Third Party Administrator, Downeast Pension Services
- Prepares monthly productivity and AR analysis reports for all physicians and optometrists.
- Oversight of financial systems used (i.e. QuickBooks) and ensuring all journal entries are correct, maintenance of unposted logs, daily deposits, monitoring of cash flow, tracking/approving payments, maintaining proper allocations, and other functions required in QuickBooks.
- Calculate retina drug profits and track monthly cost of goods.
- Track Electronic Fund Transfers (EFTs) and coordinate unposted funds with revenue cycle.
- Track and file personal property tax, BETE, and BETR for City of Portland declarations.
- Prepare and enter all monthly EFT payments and journal entries.
- Any other duties/tasks as requested by the CEO or Executive Team.
Requirements:
- Knowledge of accounting principles to establish and maintain clinic accounting system.
- Skill in analyzing accounting information for management decision making
- Ability to identify and resolve accounting problems and perform mathematical calculations.
- Ability to interpret, adapt, and apply cost accounting policies and procedures.
- Ability to evaluate and use various accounting systems, spreadsheets, applications, and work independently.
- Ability to exercise judgement, initiative, and problem-solving skills.
- Excellent communication and writing skills, including the ability to speak clearly, professionally, and concisely.
- Ability to establish and maintain effective working relationships with physicians, employees, and the public.
- Attention to detail in a fast placed, multitasking environment is essential.
- Ability to recognize organization wide priorities and work cooperatively to support their accomplishment.
- Ability to manage multiple priorities.
Experience Requirements:
Minimum three years of professional experience in accounting.
Educational Requirements:
Bachelor’s Degree in Accounting or Business Administration or equivalent experience
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