Accounts Payable Clerk – Job Description

Job Title

Accounts Payable Clerk

Department

Accounting

Reports To

Senior Accountant/ Acting Controller
Salary Range
$50,000 – $58,000 annually, based on experience.

Location

Client – Providence, Rhode Island (On-Site)
Family-owned U.S. electrical components manufacturer delivering high-quality products to customers worldwide. Our accounting team manages complex supplier relationships, ERP systems, and timely financial reporting.

Position Summary
The Accounts Payable (AP) Clerk is responsible for processing vendor invoices, verifying documentation, and supporting daily AP operations using Avante ERP. This role ensures accurate and timely payments while maintaining strong vendor relationships and internal controls.

Key Responsibilities
Perform 3- way matching of PO’s, receiving documents and vendor invoices prior to posting & payment.
– Enter vendor invoices, credit memos, and expense reports into Avante accurately and on time.
– Review invoices for pricing accuracy, GL coding, approvals, and supporting documentation.
– Prepare and process payments (checks, ACH, wires).
– Respond to vendor inquiries and maintain vendor records including W-9s.
– Assist with month-end AP reconciliations and accrual support.
– Maintain compliance with internal controls and audit requirements.
– Collaborate with purchasing, operations, and accounting teams.

Required Qualifications
– 2+ years of accounts payable experience (manufacturing preferred).
– Experience with Avante ERP or similar systems.
– Strong attention to detail and organizational skills.
– Professional communication skills.

Preferred Qualifications
– Bachelor’s degree or coursework in Accounting
 

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