Accounts Payable / Receptionist Specialist

Accounts Payable / Receptionist Specialist

Accounts Payable Duties

• Process vendor invoices accurately and in a timely manner

• Match invoices with purchase orders and receipts

• Enter and maintain AP data in Sage accounting software

• Prepare and process payments (checks, ACH, etc.)

• Reconcile vendor statements and resolve discrepancies

• Maintain organized and accurate AP records and files

• Assist with month-end closing related to accounts payable

Reception / Administrative Duties

• Answer and route incoming phone calls professionally

• Greet visitors and assist as needed

• Manage incoming and outgoing mail

• Perform general administrative tasks to support office operations

• Communicate with vendors and internal staff regarding payment inquiries

Qualifications & Requirements

• Previous accounts payable experience required

• Experience using Sage accounting software preferred

• Strong attention to detail and accuracy

• Excellent communication and customer service skills

• Ability to manage multiple tasks and meet deadlines

• Proficient in basic computer skills (email, spreadsheets, data entry)

• Professional demeanor and dependable attendance

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