Accounts Payable Specialist

Accounts Payable Specialist
Pay: $28-$32/hour 
Hours: M-F 8:00am-4:30pm
Location: Nashua, NH

Job Description:
Responsible for performing the day-to-day full cycle accounts payable transactions to ensure accurate and timely payment processing.  This includes but is not limited to processing invoices, cutting checks, reconciling vendor statements and monthly AP accruals.  Assists the Finance department with generating accurate and timely financial statements and other accounting activities in conjunction with accounts payable processing.

QUALIFICATIONS:

1. Associate degree in accounting or business administration preferred.
2. At least 2 years prior full-cycle Accounts Payable work experience.
3. Advanced competency in accounting and business management software.
4. Prior experience in CCRC, SNF and/or healthcare setting a plus.
5. High degree of accuracy and attention to detail.
6. Ability to handle multiple facilities and systems.
7. Excellent organizational skills.
8. Ability to set priorities and meet deadlines.
9. Proficient in Word, Excel and Outlook.
10. Excellent communication skills with all residents, families and coworkers.

RESPONSIBILITIES:

1. Perform day-to-day full cycle accounts payable transactions to ensure accurate and timely payment processing.
2. Receive, allocate and enter high volume invoices from multiple facilities.
3. Review and process expense reports and credit card statements.
4. Obtain appropriate verification(s) and approval(s) for invoices before posting.
5. Prepare weekly batch check runs.
6. Ability to process and follow up on “rush” items.
7. Review monthly vendor statements for accuracy against system records.
8. Ensure all appropriate vendor information is entered to produce annual Form 1099’s
9. Respond timely to internal and external vendor inquiries/issues and resolve as appropriate.
10. Ensure proper accounting of month-end by preparing general ledger journal entries as needed for AP accruals.
11. Lead individual in implementing automated paperless processing system.
12. Responsible for posting ACH payments for various vendor activities into AP module.
13. Proper recording of invoices and detailed items into Fixed Asset system.
14. Responsible for training and support of new users on AP process and paperless solution.
15. Participate in annual audit or other inquiries as requested.
16. Reconcile bank accounts as assigned.
17. Monthly reconciliation of various general ledger accounts as assigned.
18. Preparation of bi-weekly FTE reports as assigned.
19. Develop and maintain process to ensure automated paperless invoice system correctly interfaces with General Ledger system.
20. Ensure that all processing and reporting deadlines are consistently achieved.
21. Encourage and maintain productive inter-departmental relationships through collaborative communication and end-to-end problem solving.
22. Attend meetings at various locations as required.
23. Participate in all mandatory in-service education.
24. Individual responsibility for self-safety and that of immediate work environment.
25. Performs special projects, reports and other duties as assigned.

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