ACCOUNTS PAYABLE SPECIALIST/ANALYST
COMPENSATION: $80,000-$90,000 NEW HAVEN COUNTY, CT
Overview
The Accounts Payable Analyst/Specialist is an accounting position reporting directly to the Accounts Payable Supervisor. The position provides direct support for processing the day-to-day vendor invoices for payment.
Core Responsibilities
- Manages pay runs consisting of weekly corporate payments of approved invoices, employee reimbursements, state filing fees, and insurance payments.
- The position is responsible for preparing A/P invoices that were processed for payment, including review of general ledger expense accounts assigned, proper discounts taken and inclusion/exclusion of sales tax, and EFT and 1099/1042 applicability, ensuring proper Business Partner number and entity have been used.
- Clear monthly BOA credit card statements out of SAP to balance with totals auto deducted from bank account.
- Manage the invoices to proces and email inquiries regarding payment status, processes, coding etc.
- Use IRS website portal to confirm vendor TIN matching related to W9’s.
- Use the Connecticut state portal to process and pay Sales & Use Tax accruals.
- Maintain the Vendor Master File for the setting up of new Business Partners according to their classification, reporting status, banking details and payment method of choice.
- Proper securing and handling of confidential material.
- Maintain Departmental spreadsheets/database.
- Distribute workload to AP Specialists and maintain rotation schedules to ensure all AP Specialists are cross trained and have knowledge of all AP Specialists tasks and functions.
- Complete special projects assigned and provide electronic backup in department where required.
Skills Qualifications
Required:
- Experience with online accounting systems
- Experience with or familiarity of 1099 reporting
- Attention to detail
- Must be customer service oriented with good oral, listening and written communication skills
- Math, analytical and problem-solving skills
- The ability to work independently while handling multiple tasks in a fast pace setting
Systems/Technical Knowledge:
- SAP
- Coupa
- Accounting systems
- Microsoft Office: Including Access, Word and Excel
Education
Required:
- Associates degree
- 2-3 years in the accounts payable or accounting field Preferred:
- Bachelor’s degree preferred
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