Reporting to the Senior Accounting Manager, the AP Specialist/Staff Accountant will be responsible for maintaining the accounts payable subledger, processing and posting weekly payments and performing vendor research and reconciliations. AP Specialist/Staff Accountant will work closely with the accounting team and will be responsible for maintaining general ledger account reconciliations, bank reconciliations, and fixed assets. AP Specialist/Staff Accountant will work closely with other members of the department and company to report timely and accurate financial data. Ensure the department’s internal controls are in compliance with Sarbanes-Oxley.
RESPONSIBILITIES
Accounts Payable Functions:
- Open and sort incoming AP invoices received via mail and emails.
- Process and pay vendor invoices utilizing Oracle accounting software. Processing includes matching invoices with purchase order information, or obtaining necessary approvals, coding and prorating invoices to different jobs and departments and entering and verifying data into system.
- Assess incoming AP invoices to determine the need for prepaid accounting and ensure proper system entry where applicable.
- Coordinate weekly vendor check runs, which include sorting, attaching vendor invoices to checks, stamping and mailing vendor checks, updating check register and filing paid invoices.
- Field and resolve vendor inquiries, problem invoices and requests in a timely manner.
- Conduct vendor maintenance in Oracle by updating and inactivating vendor accounts.
- File vendor correspondence in vendor files.
- File vendor correspondence in vendor files.
- Perform other duties as assigned.
- Ensure all processing is completed to allow the AP Manager to complete monthly closure of AP on the last business day of the month
- Gather information and invoices for month-end accruals, make appropriate journal entries to record accruals.
General Accounting Functions:
- Responsible for account reconciliation and analysis for balance sheet accounts including but not limited to cash, accounts payable, receiving accrual, and fixed assets.
- Maintain detailed subledgers including but not limited to the accounts payable and fixed assets.
- Assist with accounts receivable invoicing, collections, and aging report preparation.
- Prepare various schedules required for internal SOX compliance.
- Assist other team members with ad hoc projects and requests as necessary.
REQUIRMENTS
- BS Degree preferred
- 1+ years accounting experience
- Attention to detail and accuracy.
- Oracle experience a plus
- Ability to work with minimal directions.
- Good organizational skills.
- Excellent communication skills.
- Willingness to learn new skills.
Reporting to the Senior Accounting Manager, the AP Specialist/Staff Accountant will be responsible for maintaining the accounts payable subledger, processing and posting weekly payments and performing vendor research and reconciliations. AP Specialist/Staff Accountant will work closely with the accounting team and will be responsible for maintaining general ledger account reconciliations, bank reconciliations, and fixed assets. AP Specialist/Staff Accountant will work closely with other members of the department and company to report timely and accurate financial data. Ensure the department’s internal controls are in compliance with Sarbanes-Oxley.
RESPONSIBILITIES
Accounts Payable Functions:
- Open and sort incoming AP invoices received via mail and emails.
- Process and pay vendor invoices utilizing Oracle accounting software. Processing includes matching invoices with purchase order information, or obtaining necessary approvals, coding and prorating invoices to different jobs and departments and entering and verifying data into system.
- Assess incoming AP invoices to determine the need for prepaid accounting and ensure proper system entry where applicable.
- Coordinate weekly vendor check runs, which include sorting, attaching vendor invoices to checks, stamping and mailing vendor checks, updating check register and filing paid invoices.
- Field and resolve vendor inquiries, problem invoices and requests in a timely manner.
- Conduct vendor maintenance in Oracle by updating and inactivating vendor accounts.
- File vendor correspondence in vendor files.
- File vendor correspondence in vendor files.
- Perform other duties as assigned.
- Ensure all processing is completed to allow the AP Manager to complete monthly closure of AP on the last business day of the month
- Gather information and invoices for month-end accruals, make appropriate journal entries to record accruals.
General Accounting Functions:
- Responsible for account reconciliation and analysis for balance sheet accounts including but not limited to cash, accounts payable, receiving accrual, and fixed assets.
- Maintain detailed subledgers including but not limited to the accounts payable and fixed assets.
- Assist with accounts receivable invoicing, collections, and aging report preparation.
- Prepare various schedules required for internal SOX compliance.
- Assist other team members with ad hoc projects and requests as necessary.
REQUIRMENTS
- BS Degree preferred
- 1+ years accounting experience
- Attention to detail and accuracy.
- Oracle experience a plus
- Ability to work with minimal directions.
- Good organizational skills.
- Excellent communication skills.
- Willingness to learn new skills.