Executive Administrative Assistant?
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Requirements & Skills:?

Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other high-level secretarial / management position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office including Excel, Word, PowerPoint, Teams, etc.
Proficient in Adobe Acrobat / Reader
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High-level verbal and written communication skills
Discretion and confidentiality
High School Diploma; additional qualification as a personal assistant would be considered an advantage
Drivers License & reliable vehicle / transportation
Acceptable FICO Credit Score
Ability to travel locally within the tri-state area with executives for notetaking at meetings, setting up the classroom for training, and proctoring written exams

Responsibilities:

Act as the point of contact between the executives and internal / external clients
Manage scheduling for company executives
Draft, review, and send communications on behalf of company executives
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to executives
Prioritize emails and respond when necessary
Coordinate travel arrangements
Maintain various records and documents for company executives
Aid in customer estimates and purchase orders
Develop company-specific procedures and forms
Schedule courses/trainings/exams and confirm student attendance
Provide student proctoring services for private examinations
Delegate printing & shipping of company training materials (books, exams, customer specs)
Business office and conference room management / scheduling
Organizing course materials
Printing course materials
Organization & inventory of company training equipment
Shipping and receiving
Quality control
Grading exams and creation of student certificates
Monitor office and printing supplies
Develop and carry out an efficient documentation and filing system for exams, certifications, and company documents
Confirming consultants have turned in necessary class materials, exams, attendance sheets, grade sheets, and retrieving leftover training materials

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Administrative Assistant