POSITION SUMMARY:

Coordinate performance of office service providers such as Janitorial, Office Equipment, Delivery services and Maintenance providers, ensuring a safe and clean work environment.
Manage office-related communications utilizing intercompany website, Outlook and other tools. Communications will include, but not be limited to, office events and Company news.

Track, maintain and order office supplies to ensure supplies are available as needed.
Analyze office policies, procedures and system processes driving for efficiencies and eliminating redundancy.

Handle sensitive and/or confidential documents and information.
Process high volumes of incoming and outgoing mail – with emphasis on analyzing best service provider.
Provide support to team members and management, including handling correspondence and scheduling meetings.
Reception coverage, including managing multiple phone lines and visitor check in, conference room scheduling, setup and food/beverage service.
Plan and coordinate office events and parties as necessary.
Facilitate travel arrangements for the leadership team as needed.
Plan and coordinate meetings and regional activities for the leadership team.
Bind, cut, laminate and/or assemble copy jobs as necessary.
Other light office duty work within the Accounting/Finance and corporate office departments.
Complete additional projects as assigned.

QUALIFICATIONS:

Excellent verbal and written communication skills
Proficiency in Microsoft Office Professional applications with focus on Outlook, Excel, Word, and Access
Attention to detail with emphasis on accuracy and quality
Customer focused approach, internal and external
Strong work ethic, with a positive attitude and high level of professionalism
Ability to read and react to the office environment in a positive manner
Ability to work in a fast-paced, team environment

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Administrative Assistant