Administrative Assistant Responsibilities:
- Perform accurate various research and analysis.
- Compile, proofread and revise drafts of legal and environmental documents and reports.
- Daily record keeping with electronic and hard copy filing of documents.
- Obtain relevant information from other organizations or agencies.
- Create and organize information, and generate reference tools for easy use by the office.
- Prepare and format business and management reports.
- Maintain and update databases and tracking systems.
- Respond to all business-related queries.
- Ensure efficient and effective administrative information and assistance.
Business Administrative Assistants provide support to management by performing administrative tasks that ensure the smooth running of the office and organization.
They must have a deep understanding of business terminology and court procedures.
Their duties and responsibilities include:
- Preparing and filing Permits and Licenses documents.
- Answering phone calls, taking messages, and scheduling appointments
- Maintaining and organizing legal files, ensuring they are up-to-date and easily accessible
- Assisting with business research
- Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- Preparing correspondence, such as letters, memos, and emails
- Communicating with clients and other Business professionals to schedule meetings and share information
- Managing business-related information and documents.
- Processing invoices and billing and tracking payments
- Assisting in business preparation by preparing binders and exhibits for business expansion.
Qualifications
- Proven experience as a business administrative assistant
- Knowledge of business, legal and environmental terminology, regulations and systems – NICE TO HAVE
- Knowledge of MS Office and ability to work with business technology
- High level of professionalism and confidentiality
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to multitask and meet deadlines
- Associate’s degree in business studies or related field, or equivalent work experience.
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