Role Overview: As a Legal Billing Administrator, you will play a vital role in our firm’s financial operations, ensuring accurate and timely billing for our clients. Your primary responsibilities will include:
- Billing and Invoicing: Prepare and review client invoices, ensuring accuracy and adherence to billing guidelines. Generate bills based on time records and disbursement information, and handle any necessary adjustments or corrections.
- Timekeeping Management: Collaborate with attorneys and legal staff to accurately capture billable hours and expenses. Assist in managing timekeeping systems and provide support in resolving any related issues.
- Client Communication: Liaise with clients regarding billing inquiries, resolve discrepancies, and provide detailed and professional explanations of billing matters. Maintain a positive and client-centric approach while addressing any concerns or questions.
- Monthly/Annual Financial Reporting: Prepare regular financial reports related to billing and collections, highlighting key metrics and trends. Assist in analyzing data to identify opportunities for process improvements and enhance financial performance.
- Record-keeping and Documentation: Maintain organized billing records and documentation, ensuring compliance with relevant regulations and firm policies. Assist in archiving and retrieving billing information as needed.
- Additional Ad-Hoc tasks
Qualifications and Skills:
- [1+] years of experience in billing, preferably within a law firm or legal environment.
- Proficient in using billing and accounting software (Tabs, QuickBooks, Excel).
- Strong attention to detail and excellent numerical and analytical skills.
- Exceptional organizational and time management abilities, with the capability to handle multiple tasks simultaneously.
- Excellent verbal and written communication skills to interact effectively with clients and colleagues.
- Familiarity with legal billing guidelines and terminology is preferred.
- A high level of professionalism, integrity, and discretion when handling confidential information.
- Bachelor’s degree in accounting, finance, business administration, or a related field is preferred.
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