| SUMMARY Under the general direction of the Chief Financial Officer, the Controller is primarily responsible for the fiscal, accounting, reporting, budget preparation, invoicing, tax filings and internal control functions. Also responsible for the maintenance of records and procedures to adequately safeguard the assets of the Agency. | ? |
| ? | ? PRIMARY RESPONSIBILITIES - Manage the operational and fiscal activities of the program/department to include: staffing levels, budgets, and financial goals and accounting functions.
- Recruit, manage, develop and evaluate the Accounts Receivable staff and Division Analyst team by providing timely mentoring, training and performance management. Complete required paperwork in accordance with company policy.
- Preparation of the agency Uniform Financial Report (UFR) annually, gather and evaluate contract performance measures and outcomes. Report budget versus actual expenses. Prepare all related schedules for auditors use (contracts, units of service, weeks of operations, contract numbers, and subcontract info)
- Plan, organize, coordinate and control financial policies for the Agency to control the receipts of revenue, expenditures of funds and safeguarding of Agency assets.
- Audit, improve, establish (if necessary) and enforce Agency’s existing accounting policies and procedures.
- Plan, coordinate and prepare for fiscal and compliance audits performed by the public accounting firm, governmental agencies and third party auditors.
- Keep abreast of pertinent GAAP, standards and regulations related to accounting issues/funders/etc of the Agency.
- Design, recommend and test financial internal control procedures and practices.
- Manage all grant and contract accounting operations
- Ensure an accurate monthly trial balance and a fully reconciled quarterly trial balance that would meet audit requirements
- Oversee the preparation, compilation and distribution of the monthly financial statements by preparing monthly journal entries and detailed budget to actual variance analysis for monthly close and balance sheet management
- Direct the analysis of the operating financial statements including variance analysis and benchmarking
- Assist CFO in preparation of all Board reports and other reporting requirements of outside agencies and financial institutions.
- Oversee risk management of Agency to ensure adequate coverage for property, liability, worker’s compensation, benefit related insurance and other.
- Maintain relationships with insurance agents and underwriters with regard to premiums, claims and other insurance matters.
- Assist Human Resources by overseeing fringe benefits costs and analysis
- Prepares Government survey reports
- Manage and maintain fixed assets schedule for the Agency which includes detailed schedules of auto fleet.
- Manage and maintain all operating and capital leases for property and equipment.
- Ensure compliance with program/department, agency and/or funder requirements, as well as, internal?policies & procedures.
- Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
- Other duties as assigned.
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