Position Summary:
We are looking for a strategic, detail-oriented Controller to oversee the financial operations of the institution, including general ledger management, audit preparation, financial reporting, and payroll administration. The Controller will play a critical role in ensuring financial integrity, compliance with all regulatory requirements, and efficient operation of business office functions.
This position is ideal for a seasoned accounting professional with nonprofit or educational experience and deep familiarity with audit processes and payroll systems, particularly ADP.
Key Responsibilities:
Financial Oversight & Reporting
- Manage day-to-day accounting operations, including general ledger, month-end and year-end closings.
- Prepare timely and accurate financial statements and management reports.
- Monitor cash flow, budgets, and forecasting models.
- Ensure proper internal controls and compliance with GAAP and institutional policies.
Audit & Compliance
- Serve as primary liaison with external auditors and lead the annual audit process.
- Prepare all audit schedules, reports, and reconciliations.
- Ensure compliance with all federal, state, and local financial regulations.
- Support the preparation of IRS Form 990 and other filings.
Payroll & Benefits Administration
- Oversee payroll processing and related reporting, preferably using ADP Workforce Now or similar platforms.
- Maintain accurate records of employee compensation, deductions, and benefits.
- Ensure compliance with applicable labor laws and benefits regulations.
- Liaise with HR to coordinate payroll and benefits data.
Team Leadership & Collaboration
- Supervise accounting or business office staff as applicable.
- Collaborate with departmental heads and school leaders on budget planning and financial matters.
- Provide financial guidance and training to non-finance staff as needed.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field (CPA or MBA preferred).
- Minimum of 5–7 years of progressive accounting experience, preferably in a school, nonprofit, or similar institutional setting.
- Experience managing audits and working with independent auditors.
- Proficiency in accounting software (e.g., QuickBooks, Blackbaud, or similar).
- Strong knowledge of payroll systems, with preference for ADP experience.
- Familiarity with nonprofit accounting standards, restricted funds, and grant reporting.
- Excellent organizational, analytical, and communication skills.
- High ethical standards, discretion, and attention to confidentiality.
Preferred Attributes:
- Experience in K-12, boarding, or higher education institutions.
- Familiarity with tuition billing, student accounts, and fundraising accounting.
- Hands-on, collaborative, and mission-driven approach.
- Adaptability in fast-paced environments and ability to prioritize competing demands.
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