Responsibilities
FINANCE:
- Manage and oversee all financial operations.
- Approve/review all expenditures, including purchasing, company credit cards, check signing, and cash
- Maintain proper checks and balances; supervise control procedures
- Monitor, forecast and ensure properly segregated cash balances to meet obligations
- Oversee budget preparation and controls; work with all department heads to complete components, develop forecasts, and monitor variances
- Oversee vendor relations and internal financial workflow; develop related policies and recommend them to senior management
- Execute investment and commercial banking needs, under the direction of the Deputy Director and Finance Committee
- Oversee annual audit and tax preparation, and liaise with independent auditors, subject to the Board Audit Committee; oversee all registrations and filings, including state charity registrations
- Assist with the production of grant proposal budgets and supervise the tracking of grant funds
- Issue monthly financial statements, budget status projections, investment reports, special project budget statuses, short and long-term cash flow projections, and other information, financial analyses, and reports as needed
- Clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of organization’s financial status.
ACCOUNTING
- Supervise maintenance of financial records: general ledger, accounts payable, accounts receivable, payroll, and fixed assets.
- Manage accounting software, and interfaces with related applications for credit card processing, gift recording, retail sales, employee expense reporting, payroll, and budgeting.
- Ensure daily reconciliation of contribution records, as well as timely preparation of financial reports for funders
- Supervise all revenue recording and appropriate reconciliation to daily deposit records and accounts and pledges receivable modules,
- Oversee monthly reconciliation of fund balance accounting
- Oversee monthly endowment fund balance accounting
- Ensure financial and tax compliance with GAAP and FASB standards
- Manage payment of artist contracts, including chargebacks and performer tax withholdings.
HUMAN RESOURCES ADMINISTRATION
- Work with Human Resources to monitor and execute onboarding and compliance paperwork.
- Ensure timely and accurate oversight of final payroll processing, payroll authorization, and tax reporting.
- Assist with employee benefits administration.
BUSINESS OPERATIONS
- In tandem with the Deputy Director, advise on legal and compliance matters
- Manage insurance coverage and case administration
Required Qualifications
- Bachelor’s degree in accounting or related financial field; a minimum of seven years of related financial management experience.
- Thorough knowledge of generally accepted accounting principles for nonprofits; fund accounting, auditing, fiscal management; automated accounting systems, and data processing inter?relationships.
- Relevant finance and accounting experience in a nonprofit organization.
- Ability to effectively apply accounting and auditing techniques and procedures in the work performed; to prepare clear, complete, and concise reports; to work on concurrent assignments and to meet deadlines; to communicate effectively orally and in writing, and to establish and maintain cooperative relationships with those contacted in the course of work; strong work ethic, commitment to accuracy and a team player.
- Demonstrated success in communicating effectively orally and in writing.
- Intermediate to advanced knowledge and application of word processing, spreadsheet, and presentation computer software in a P.C. environment.
- Advanced knowledge of databases and experience with general ledger software, including import/export and report writing.
- Ability to solve complex problems within standardized policies and procedures.
- Experience leading a comprehensive budget process, and development of dashboards and other analytical tools.
Preferred Qualifications
- Experience in a performing arts or cultural organization. Advanced Finance degree, MBA or CPA certification.
- Systems conversion experience.
Skills & Qualities
- Requires independent initiative under general supervision.
- Ability to effectively relay information and respond to questions from internal staff.
Requires well-developed interpersonal communication skills, tact, and diplomacy to develop and maintain effective internal customer service.
#Zip