Docket Senior Analyst

Published August 21st, 2025

Summary

The Senior Docket Analyst (“SDA”) is responsible for ensuring the integrity, completeness, and quality of data held in the firm-wide litigation docketing system; and setting up new matter monitors via various tracking services; monitoring the department email boxes to assure docketing and assignments are completed in a timely manner; and assisting with the creation & maintenance of inter-department administrative/procedural resources. The SDA will also act as mentor to Docket Specialists and Docket Analysts and provide one-on-one training to continue developing relevant skills.  Additional responsibilities may include processing court filings, service of legal papers, and assisting with the creation of department best practices.

Duties and Responsibilities

  • Performs data analysis on our litigation docket system to identify issues with quality, completeness and overall integrity of docket data.
  • Coordinates with Director and Docket Staff Lawyers to identify root causes of and solutions to docket data integrity issues.
  • Attends to end-user reporting and information needs.
  • Periodically reviews and provides suggestions to update docketing procedures. Assures adherence to best practices and processes for assigned matters.
  • Assists the Director of Docketing and Docket Staff Attorneys with the enhancement of quality control/department best practices, employee training and provides input for staff performance evaluations.
  • Monitors the Quest email box to assure that incoming requests are acknowledged and completed on a timely basis.
  • Responsible for the setup of client name/docket monitors via various vendor services (e.g. Court Alert ECF Assurance) and maintains & updates tracking list.
  • Conducts initial department overview for incoming attorneys, obtains their electronic filing logins, and assists with updating their firm affiliation.
  • Continues to develop and expand knowledge of court rules and procedures in multiple jurisdictions.
  • Assists with electronic filing of documents, acceptance & service of process, litigation docketing, procedural research assignments, and other administrative projects.
  • Works in conjunction with the Docket Managers to identify areas of improvement for individual employees to develop and implement training plans.

Qualifications

Education and/or Experience: 

Required:

  • Associate’s degree from an accredited college or university or, equivalent work experience.
  • A minimum of 10 years of docketing experience or substantial experiencing computing deadlines for state, federal and appellate courts.
  • Experience with rules-based calendaring software (e.g. CompuLaw, Milana, eDockets).
  • Strong knowledge of federal, state, and other local court systems and their associated rules, including electronic filing systems.
  • PACER research experience.
  • Proficiency in the Microsoft Suite – specifically, Word & Excel.
  • Demonstrated ability to teach others.
  • Experience setting up Dingers and Tracks with legal vendors (e.g. Bloomberg, Courthouse News).
  • Ability to interact with outside vendors to insure the highest qualities of services are being provided to the firm.

Preferred:

  • Exceptional attention to detail and ability to organize and manage a large volume of detailed tasks.
  • Experience with CompuLaw or Milana.
  • Experience with Bloomberg and Courthouse News.
  • Experience with Westlaw/Lexis research.

Other Skills and Abilities:

The following will also be required of the successful candidate:

  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem-solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion
  • Able to work under pressure
  • Able to manage multiple projects with competing deadlines and priorities

#toponehire 

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