The Executive Assistant position plays an integral part in the integrity of the company by providing a high-level of professionalism and administrative support to the CEO, CFO and Executive Board Members. This role will be a key asset to ensure the smooth operation of the executive office by exercising good judgment and handling a variety of tasks that can be highly sensitive and confidential with a high degree of efficiency, integrity, and discretion.
ESSENTIAL DUTIES / RESPONSIBILITIES:
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records, ensuring they remain updated and easily accessible.
• Ensure all executive documents and communications are securely stored and managed.
Meeting Coordination:
• Plan, organize, and facilitate Executive Committee & Board meetings, including preparing agendas, taking minutes, and following up on action items.
• Take meeting minutes for all board-related meetings, ensuring accurate and detailed records of discussions and decisions.
• Coordinate the preparation of the board packet for monthly distribution.
Communication:
• Draft and distribute communications on behalf of the CEO, CFO, and executive board members.
Project Management:
• Assist in the planning and execution of special projects and initiatives led by the executive team.
• Track progress and ensure timely completion of tasks and deliverables.
ESSENTIAL EDUCATION / EXPERIENCE:
• Bachelor’s degree in business or related field preferred
• 5+ years experience
• Flexible to work overtime as dictated by the needs of business/executive team.