In this role, you will:
- Maximize CEO efficiency — off-load any and all possible errands, renewals, payments, and business/personal tasks so the CEO has more time to focus on the business.
- Remain in constant sync with calendars & schedules, ensure awareness of key work and personal commitments, and anticipate needs before they happen.
- Coordinate logistics for quarterly board meetings, quarterly kickoff meetings, executive-level meetings, large in-office events, and other business/personal gatherings.
- Book complete executive & family travel itineraries including flights, ground transportation, hotel accommodations, and supporting activities.
- Manage all aspects of loyalty points programs and travel rewards to maximize value.
- Provide technical support to ensure all systems (A/V, WiFi, security, irrigation) are best-in-class and in working order.
- Source service providers & schedule appointments.
- Handle household tasks — shopping, selling, returns, donations, setup, installation — you get the idea.
- Surprise & delight by handling things we haven’t thought of for this list.
Requirements:
- You get things done. Without sacrificing quality. Your results speak for themselves.
- You can handle constructive criticism, and understand that you will be held to a high standard.
- You love lists. You’ve got processes and systems in place to keep you on track.
- You are an excellent listener and have a superior memory for details. No one needs to tell you something twice. With minimal direction, you’re off to the races.
- You have a critical eye. You know what quality looks like, and you won’t settle for anything less.
- You are a fantastic communicator — written and verbal. Typos irritate you, you can’t stand gerunds, and grammar is (almost) your middle name.
- You are tech savvy, and all your favorite organizational tools are digital.
- You have raw intelligence.
- You understand business and personal etiquette, and can gently guide others.
- You can keep a secret. Discretion is key when you work for an executive team.
- You strive for perfection. You often go above and beyond what is asked, and you don’t wait to be assigned work. You seek out your next project yourself.
- You are caring, curious, and have a great sense of humor. Hey, it’s not all about work you know!
- You must have reliable transportation and live within 30 minutes of Framingham, MA.
- You can work from home. And our office. And wherever you’re needed. You’ll work reasonable hours, but you have a 24/7 mindset. You get the point.