Under the general direction of the President, assist with administrative activity and communication with the governing body.
We are looking for a candidate with:
- At least 3 years executive assistant experience within a banking environment; or a Bachelor’s degree with 3 or more years administrative experience within a banking environment
- Familiarity with the Corporate Governance role
- Outstanding interpersonal skills needed
- Strong written and verbal communication skills
- Proficient with Microsoft Word, Excel, and PowerPoint
- Able to perform a variety of tasks simultaneously while adhering to deadlines, strong organizational skills and attention to detail
Essential Job Functions:
- Perform various administrative assistant duties such as preparation of correspondence, scheduling meetings and managing related records. Coordinate and process related paperwork to maintain efficient workflow.
- Maintain knowledge of legislative and regulatory requirements in area of corporate governance as they relate to area of responsibility.
- Schedule, coordinate and communicate with governing bodies board meetings in accordance with Bank by-laws and established procedures, as needed.
- Initiate and follow-through on the preparation of corporate press releases.
- Schedule and coordinate other corporate meetings and events as they relate to area of responsibility. Responsible for arranging various employee relations events and communication.
- Prepare minutes of meetings working with the Clerk of the Board and maintain Board member education records.
- Manage special projects and/or programs, which include conducting research, problem solving and making recommendations for improvement.
- Prepare and maintain files and records related to division. Ensure all documentation for division is organized according to established procedures. Maintain procedures manual as applicable to assigned duties.
- Prepare and monitor Department operating budget. Prepare and process department invoices.
- Prepare quarterly Executive Committee Abstracts and Investing Board Report. Prepare confidential reports and various correspondence proficiently by utilizing current technology.
- Represent Division as needed by participating in various meetings. Serve as Business Continuity Committee member representing Administration.
- Conduct department training and maintain necessary records.
David Levin
Complete Staffing Solutions
25 Burlington Mall Rd.
Suite 406
Burlington, MA 01803
Phone-:
(781)270-0004-Burlington
(857)265-3500-Boston
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