We are working with a 200+ unit Apartment complex in Pennsauken that is in need of a Filing Clerk to assist with Office duties.
The Filing Clerk would be responsible for organizing and maintaining both physical and digital files related to tenant records, lease agreements, and other apartment-related documents. They would also handle tasks like scanning documents, creating and updating records, and retrieving files when needed.
Here’s a more detailed breakdown of the job description:
Key Responsibilities:
File Organization and Maintenance:
- Organize and maintain physical and electronic files related to tenant records, lease agreements, applications, maintenance requests, etc.
- Create and update records with new information
- Develop and implement efficient filing systems for both physical and digital files
Document Management:
- Scan paper documents and convert them to digital formats
- Ensure documents are filed correctly and easily accessible
- Retrieve files upon request from staff, tenants, or other parties
Record Keeping:
- Create and maintain records of tenant inquiries, service requests, and rental agreements
- Maintain logs of borrowed files and access requests
General Office Duties:
- May assist with answering phones, greeting visitors, and other general office tasks
- Monitor and manage office supplies and materials
Data Entry and Other Tasks:
- Enter information into electronic systems and databases
- Perform other data entry tasks as needed
- May be responsible for making copies of documents
Confidentiality and Compliance:
- Follow policies and procedures for protecting confidential information
- Ensure compliance with record-keeping regulations
Qualifications:
- High school diploma or equivalent
- Good organizational and time management skills
- Accuracy and attention to detail
- Basic computer skills and proficiency in relevant software
- Ability to work independently and as part of a team