Information Governance Analyst
Records – Redwood City, CA – Full Time
Our client is the only business law firm of its kind – exclusively serving the global venture capital and emerging technology marketplace. With 400 attorneys in eleven offices – from Silicon Valley to Singapore – they innovate for innovators, accelerate entrepreneurship, and help build companies at every stage of the growth lifecycle. They are committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.
Benefits
In addition to offering competitive salaries, they also offer an excellent benefit package, which includes full medical, dental and vision coverage; 401(k) with employer match; Flexible Spending Account and Paid Time Off.
Job Description
Our law firm client has an opening for an experienced Information Governance Analyst to join their Silicon Valley office. Responsibilities include but are not limited to:
- Creating and tracking legal files, both in paper and electronic format.
- Classify, organize and analyze client data/files and verify its accuracy and accessibility in a comprehensive records and document management system.
- Coordinate and process client transfers, both incoming and outgoing.
- Process proper disposal of client files that have met retention in accordance with firm and department protocol.
- Carry out routine maintenance of client files in litigation hold and other internal files.
- Provide support to other department personnel by responding to requests for information and assistance with the goal of providing exceptional customer service and producing top tier quality work.
- Work routinely on the maintenance, retrieval and archival of boxes.
- Prepare calendars, listings, charts, reports, forms and other documents for use in tracking or maintaining various departmental information.
- Extensive data entry in various department logs and trackers.
- Perform regular supply inventory checks and orders for the department.
- Promote an awareness and positive image of the department.
- Compose lucid routine internal and external correspondence.
- Organize workload in accordance with set priorities.
- Exercise sound, independent judgment within established procedures and guidelines.
- Understand and follow written and oral instructions.
- Work on both individual and team-based projects.
- Assist with office moves and file searches.
- Work collaboratively with core team and fellow team members not only in the Redwood City office but also across all satellite offices to efficiently carry out departmental and firm-wide goals.
Job Requirements
- Minimum of two years of experience working in an information governance or records assistant capacity in a law firm or professional services company.
- Proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat, Nuance or other PDF-based solution.
- Experience working with iManage Records Manager (IRM) or similar records management software preferred.
- Superior organizational skills and ability to manage multiple priorities and deadlines
- Excellent communication skills, both written and verbal.
- Strong attention to detail.
- Exceptional customer service skills.
- Ability to lift up to 35 pounds.
Educational Requirements
- B.S./B.A. degree or equivalent work experience.
Schedule
Monday through Friday from 11:00 a.m. to 7:30 p.m.
Status
Full Time, Non-Exempt.
The expected starting salary for this position is $61,000 – $66,000 annually, dependent upon qualifications and experience.