About the Role
The Information Governance Analyst is an integral part of the firm’s Information Governance team and will be responsible for coordinating one or more primary functions of the Information Governance team, including file management, both physical and electronic, file intake, file releases, destruction requests, data access requests, case room management, and records retention, while coordinating one or more major functions of the department with minimal supervision. This role will be located in our Boston office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & Qualifications
Other key responsibilities include:
- Communicating regularly with attorneys and paralegals to ascertain the status of projects, developing methods for determining when files are inactive, and handling file movement and processing issues so that only active records are stored in primary on-site space
- Assisting with physical file management, including locating and responding to requests for files, ensuring the records management system is up to date and accurate, and coordinating and/or performing some or all box archiving and offsite storage procedures
- Providing space coordination; organizing and classifying large document collections in the central filing area, case rooms, file cabinets, offsite storage facilities, or wherever records may be found
- Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status, location, and other factors related to effective space management and Information Governance Operations oversight
- Assisting with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions
- Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that the firm retains
We’d love to hear from you if you:
- Possess extensive knowledge of information governance, data security and privacy principles, best practices, and procedures
- Display thorough knowledge of the physical and electronic resources of the department and firm; including the ability to understand and articulate the role of effective space management in the overall administration of the office
- Demonstrate well-developed and professional interpersonal skill, including the ability to effectively interface with attorneys, management, support staff, clients, and outside contacts
And have:
- A bachelor’s degree or an equivalent; a minimum of four (4) years of relevant information governance or records experience may be considered in lieu of a degree
- A minimum of three (3) years of relevant information governance or records experience, preferably in a law firm Information Governance or Records Department; experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related information governance or records experience
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