About the Role
The Information Governance Senior Analyst is an integral part of the firm’s Information Governance team. This role will be responsible for coordinating all primary functions of the Information Governance Operations team, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention, while developing plans, organizing files and work-flow, and assuming responsibility for the completion of major projects. This role will be located in our Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & Qualifications
Other key responsibilities include:
- Identifying opportunities to enhance the Information Governance program by utilizing a thorough understanding of information management, security, and privacy principles
- Consulting firm personnel on the appropriate locations where data should be stored; acting as a resource regarding various information governance questions for staff, lawyers, and other users and providing instruction and training as needed
- Coordinating and performing all aspects for all information governance processes including file intakes, releases, destructions, and data access procedures for the office, ensuring compliance with firm policies, and ensuring completion of the relevant process
- Coordinating the execution of and ensuring compliance with records retention procedures; ascertaining which files are subject to retention; maintaining meticulous records regarding file disposition
- Organizing boxes, following offsite storage procedures, preparing files both physically and within the records management system and other databases
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Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
We’d love to hear from you if you:
- Possess extensive knowledge of information governance, data security and privacy principles, best practices, and procedures
- Demonstrate excellent communication skills, both written and verbal
- Display thorough knowledge of the physical and electronic resources of the department and firm, as well as the ability to articulate the role of effective space management in the overall administration of the office
And have:
- A Bachelor’s degree; a minimum of five (5) years of relevant Information Governance or Records experience may be considered in lieu of a Bachelor’s degree
- A minimum of five (5) years of relevant Information Governance or Records experience, preferably in a law firm Information Governance or Records Department; experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related Information Governance or Records experience