About the Role
Our client, a leading construction and infrastructure law firm, is seeking an experienced, detail-oriented Litigation Secretary to support the firm’s Construction and Infrastructure Litigation practice areas. The Litigation Secretary will be responsible for providing case management, administrative, and secretarial support to assigned attorneys. The ideal candidate will have extensive construction claims experience, a working knowledge of the Federal, State, and County court systems and be proficient with the Microsoft Office suite, including strong Microsoft Word skills. This position will be 4-5 days on-site in the New York City office and will report to the Legal Support Services Supervisor.
Compensation is competitive and commensurate with experience, with a base salary range of $85,000 to $130,000 annually.
Key Responsibilities:
Execute precise e-filings across New York State, Federal, and Appellate courts, ensuring strict adherence to specific jurisdictional rules and deadlines
Format and finalize high-volume legal documents, including pleadings, briefs, and appellate filings, featuring automated Tables of Contents and Tables of Authorities
Collaborate closely with the Docketing team to monitor and meet all court-mandated and discovery-related dates
Lead the conflict check process, prepare engagement letters, and maintain digital case files in compliance with firm-wide Information Governance policies
Maintain case management of client files adhering to the firm’s Information Governance policies and administrative best practices
Manage calendar, travel, and support logistics for meetings, depositions, mediations, arbitrations, and trials, including venue arrangements and necessary services (e.g., catering, technology, court reporters)
Strategically delegate administrative tasks to support staff and provide high-level backup for other litigation secretaries to maintain firm-wide productivity
Experience & Qualifications:
High School Diploma or equivalent is required, Bachelor’s degree preferred
A minimum of five to seven years of litigation secretary experience directly supporting fast-paced litigation attorneys is required. Previous experience supporting construction litigation claims experience is preferred
Recent experience and strong working knowledge of legal terminology, legal and court proceedings, including State and Federal court filing processes/systems
Extensive experience with managing tracked changes, formatting complex, multi-paged documents, such as pleadings, briefs, tables of contents, tables of authorities, and liens
Experience supporting multiple attorneys simultaneously
Strong ability to multi-task, prioritize work, and communicate workload challenges to attorneys and/or administrative manager
Advanced knowledge of Microsoft Office and various legal software applications (e.g., iManage, Litera Compare, ChromeRiver, etc.)
Superior communication and interpersonal skills, enabling credible and diplomatic interactions with all levels of the firm and clients, and effective collaboration
Exceptional organizational, grammar, spelling, and proofreading skills to support fast-paced administrative responsibilities
The successful candidate must be proactive, customer service oriented, energetic and reliable. Impeccable integrity, excellent judgment, and sensitivity to others are essential. Enthusiasm, diverse interests, and a good sense of humor are also useful and appreciated.
Equal Opportunity Employer
Our client is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.
Our client is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees have access to highly sensitive, confidential and valuable information of clients and others, and certain criminal history may pose a significant risk to the firm’s business operations and reputation.
. . . Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. . . It is our policy to provide equal employment opportunity to all individuals regardless of race, color, sex, sexual orientation, religion, disability, age, veteran status, ancestry, national or ethnic origin or any other legally protected class. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law. #ZIP