Legal Billing Specialist

Published April 25th, 2024

Join our dynamic team as we seek a skilled Billing Specialist for our US Finance division. This role involves supporting billing operations, including invoice preparation, client data maintenance, addressing inquiries from attorneys and clients, and contributing to special projects as needed.

Based in Basking Ridge, New Jersey, our US Finance team plays a crucial role in delivering accurate financial and management information while ensuring exceptional service to both internal and external stakeholders.

Key Responsibilities:

  • Generate and review preliminary bills for designated partners monthly, ensuring timely billing of unbilled time and disbursements.
  • Collaborate with partners, legal, and support staff to resolve billing issues and ensure accuracy.
  • Prepare electronic invoices using LEDES format and submit via designated platforms or email/PDF.
  • Monitor invoice status, address rejections or reductions promptly, and maintain up-to-date records on billing platforms.
  • Cultivate relationships with adjusters and e-billing vendors, ensuring accuracy of timekeepers, matters, and rates.
  • Produce billing reports, finalize and post bills, and handle time/cost transfers, write-offs, and adjustments.
  • Support Collections team, partners, and clients regarding outstanding invoices.
  • Analyze billing materials for compliance with client guidelines, fee arrangements, and firm policies.
  • Liaise with Financial Operations Database team to ensure accurate billing information in Elite system.
  • Respond to inquiries promptly, escalating complex issues to Assistant Billing Manager as needed.
  • Maintain Elite system with accurate edits and updates.

Required Experience:

  • Prior experience in legal billing and e-Billing.
  • Proficiency in MS Excel.
  • Experience in client/vendor/customer interaction.
  • Strong attention to detail and ability to multitask under pressure.
  • Familiarity with basic Accounting functions, including Accounts Receivable.
  • Knowledge of Elite Legal Billing System preferred.

We welcome applications from candidates with varying levels of experience. If you need any accommodations to apply, please let us know. Join our team and be part of our journey!

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